Key Room Attendant

Company Overview South Motors Automotive Group is a national leader in the automotive sales industry.

As one of the largest minority-owned dealerships in the nation with over one million vehicles sold, we represent some of South Florida's most recognized dealerships and global automobile brands.

Today, from managers to sales professionals, we re looking for dedicated and dynamic talent to join our expanding team.

Across our 10 automotive dealerships, we offer new and pre-owned vehicles and extensive services for the global brands that you know and recognize; BMW, INFINITI, Honda, Mini and VW.

Our philosophy is to treat every customer and employee like family.

This philosophy was our cornerstone when we sold our first car 50 years ago and it is as true today as it was then.

The Key Room Attendant / Sales Assistant is responsible for: Key control: Add and delete personnel to key system.

Run reports for both key vault machines.

Delete stock numbers when they are sold / dealer trades.

Prepare keys, bar codes and key fobs for incoming inventory.

Call key machine company to order key fobs and service.

Contact it help desk to report all computer related problems for the sales department.

Conduct monthly audit of all keys registered in key vault on the 15th of every month.

Provide audit report monthly (15th to the 16th of every month) to general sales manager in memo form with attached reconciliation of keys to DAR.

Reporting sales : Make copies of previous day s sales (recap sheets).

Reconcile inventory as required by floor plan.

Reverse any sales that were returned to stock.

Update sales board daily and report MTD numbers to accounting for BMW NC, Pre-own, and Mini.

Allocation / inventory: Print and modify allocation.

Update model codes in ADP system for each year.

Create model codes for each year for inventory.

Update ADP daily with incoming NC inventory.

Prepare vehicle package: label and inventory envelopes for accounting department to file MSO and factory invoices/for vehicle preparation center (YPC) in advance.

Print all morning inventory reports and distribute to management.

(INA Reports, Dealer Availability, Loaner Inventory, UC Inventory, F&I Pending Deals, Etc .

Switch status of vehicle in ADP system from h in transit to s stock when vehicle arrives.

Update manager s demo list every week and email it to accounting office manager and administration.

Assign, control and update salesmen demo tag list.

Dealer trades: Set up trade for salesmen and arrange for towing.

Create a dealer trade worksheet and input information into ADP (F/I) screen accounting.

Get manager s signature, make copies, and deliver to accounting clerk.

Complete a dealer trade transfer of vehicles between dealers.

Ensure proper cost transfer to located vehicle occurs prior to delivery.

Set up all costs in completing trade to located stock number prior to delivery, such as; tow charges, etc .

Make sure all dealer trades originated by us is charged a $500 fee to the located stock number and credited to NC gross profit.

Purchase orders: Generate P/O s for in a timely manner.

Have GSM sign for approval and deliver to accounts payable.

Order office supplies, have GM approve.

Order business cards for all salesmen and managers.

Filing: Code and file factory vehicle invoices.

Code and file bill of ladings.

Code and file dealer trade worksheets.

Review daily outstanding key reports form.

Code and file RDR s (Retail Delivery Reports).

Job applicants: Coordinate & schedule interviews as directed by management.

Verify and complete telephone reference check sheet.

Return file to human resources department.

Complete all employees documents as needed.

Support staff: Keep track of e time, make corrections, and get GSM s signature and return to human resources.

Maintain time and attendance records.

Additional duties: Interact daily with accounting, executive office and service.

Assist the finance department as needed.

Fill in for absent support staff.

Assist managers with sales/ deal issues or as needed.

Perform all other clerical tasks as required.

and Skills.

Microsoft Office (Master knowledge in Excel/Word).

Excellent Typing skills.

Detailed in execution of process'/policies.

Able to walk for long periods of time.

Ability to work outside for short period of time.

Schedule Flexibility is must.

Work Saturdays.

Full Time (40 Hrs).

Benefits and Perks.

Medical, Dental and Vision Plans.

Paid Holidays and Vacations.

Short and Long Term Disability.

Paid Life Insurance.

401(k) Retirement Plan.