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Accounting Specialist

Work From Home

PLEASE NOTE: Your application will expire one year from the time of submission. Please feel free to apply to any other positions for which you may qualify.

Our team members enjoy competitive salaries, a well-rounded benefits package, generous paid time off (including 25 holidays, vacation, and sick leave), and an array of professional development opportunities.  We're always looking to add to our team of more than 3,000 dedicated professionals who are leading online education worldwide with transformative digital solutions – personalized to every student. 

Job Posting End Date:

Deadline to apply is 11:59 PM on

09-29-2022

Job Title:Accounting Specialist

Contract Type:Employee

Annual Salary:$52,621.00 - $94,718.00

(Support staff salary will be based on internal equity and experience)

Location:FL - VLC

Job Description Summary:Our Mission is to equip students for success by developing and delivering highly effective digital learning through an intuitive online platform.

FLVS does not discriminate in admission or access to, or treatment or employment in its programs and activities on the basis of race, color, religion, age, sex, national origin, marital status, disability, genetic information or any other reason prohibited by law.

The Position:

Position General Summary:

The Accounting Specialist assists the Accounting Manager in the maintenance of the general ledger system of Florida Virtual School and is responsible for the proper accounting for all funds. The Accounting Specialist processes properly authorized financial transactions of Florida Virtual School in a timely manner.

Essential Position Functions:

  • Maintain and reconcile payroll taxes and payments and comply with all reporting requirements.

  • Reconcile State Board of Administration (SBA) investment account, allocate and record earned interest by fund.

  • Maintain and reconcile Flexible Spending Account (FSA) and Health Reimbursement Account (HRA) deposits and withdrawals against benefit provider reports.

  • Responsible for reconciliation of P-Card payments and posting in general ledger.

  • Responsible for reconciling FLVS bank accounts, and posting fees, payments, and transfers in Workday.

  • Responsible for reconciliation of FLVS Foundation bank account in QuickBooks.

  • Responsible for reporting Global cash balances, by fund each month.

  • Responsible for GL Entry of retiree Cobra payments.

  • Post financial transactions, perform ad hoc reconciliations, prepare and enter routine and complex journal entries, and provide for monthly and year end close out.

  • Monitor the posting of invoices and payments that track accounts receivable.

  • Monitor the liability accounts for proper distribution and reporting.

  • Responsible for daily monitoring and reporting positive pay check files.

  • Oversee and provide support to departments on implementation of new processes or systems. Schedule meetings with internal department representatives to review, research data, train and make necessary determinations.

  • Work with Accounting Manager on monthly and fiscal year activities related to closing out the month and year.

  • Manage and maintain accounting filing system for audit records.

  • Assist outside auditors with required annual audits of FLVS.

  • Perform departmental testing in Workday and makes recommendations for system updates.

  • Assist with handling departmental IT help tickets and Accounts Receivable mailbox.

  • Assist with electronic payment system updates and provides support to internal departments & external customers for its use. This may include creating links for school activities, certifications, employee badges, drug testing fees, and handling refunds and activity reports for sponsors.

  • Assist in preparing CRM reports to create EIB (Enterprise Interface Builder) spreadsheets to record accounts receivable data into the general ledger; and reconciles data between accounting and CRM systems.

  • Assist in processing and recording daily financial transactions from banking transactions to CRM or accounting system.

  • Provide general leadership, guidance, and support to relevant team members to collaborate, give feedback, develop plans, and reach team and individual goals.

  • Create and maintains Standard Operating Procedures (SOP's) when necessary.

  • Meet professional obligations through efficient work habits such as, meeting deadlines, honoring schedules, coordinating resources and meetings in an effective and timely manner, and demonstrate respect for others.

  • All work responsibilities are subject to having performance goals and/or targets established

(These essential functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job related duties as required.)

Minimum Requirements:

Education/Licensure/Certification:

  • Bachelor's degree in Accounting; or equivalent combination of education and relevant experience

Experience:

  • Three years of experience maintaining a general ledger and full cycle accounting

  • Three years of experience in reconciling balance sheet accounts

  • Government accounting or Florida Public School District experience, preferred

Knowledge, Skills, and Abilities (KSA's):

  • Strong knowledge of governmental accounting, budgeting, auditing, and financial reporting

  • Ability to interpret and communicate Federal regulations, Florida Statutes, Florida Board of Education Rules, and Department of Education technical/budget bulletins

  • Ability to analyze information and formulate solutions for implementing financial accounting software system

  • Intermediate to advanced proficiency in Excel, Word, and Microsoft Office

  • Ability to work with minimal supervision and meet deadlines

  • Strong interpersonal and organizational skills

  • Ability to evaluate, audit, deduce, and/or assess data and/or information using established criteria

  • Ability to review, classify, prioritize, and analyze problematic situations

  • Ability to employ innovative problem solving techniques to accomplish objectives

CORE COMPETENCIES FOR SUCCESS:

COMMUNICATION SKILLS

Clearly and effectively conveys and/or presents information verbally; summarizes what was heard to mitigate miscommunication; Shares ideas and perspectives and encourages others to do the same; Informs others involved in a project of new developments; Disseminates information to other employees, as appropriate; Effectively uses multiple channels to communicate important messages; Keeps supervisor well informed about progress and/or problems in a timely manner; Writes in a clear, concise, organized and convincing way for a variety of target audiences; The written message is consistently error-free; The written message has the desired effect on the target audience

CUSTOMER FOCUS

Prioritizes customers (internal and external) and their needs as primary and is dedicated to meeting their expectations; Develops and maintains customer relationships; builds credibility and trust; Quickly and effectively solves customer problems; Provides prompt, attentive service in a cheerful manner; adapts to changing information, conditions or challenges with a positive attitude; Incorporates customer feedback into delivery of service to provide the best experience possible for the customer; Actively promotes our organization in the community by serving as an ambassador or volunteer

INTERPERSONAL SKILLS

Relates well with others; Treats others with respect; Shares views in a tactful way; Demonstrates diplomacy by approaching others about sensitive issues in non-threatening ways; Considers and responds appropriately to the needs, feelings and capabilities of others; Fosters an environment conducive to open, transparent communication among all levels and positions; Takes the initiative to get to know internal and external customers

FUNCTIONAL /TECHNICAL EXPERTISE

Has the skills, abilities, knowledge and experience to be successful in functional area of expertise; Dedicates time and energy to keeping abreast of the latest information related to area of expertise and technology; Picks up on technology quickly; Does well in technical courses and seminars; Produces high quality work in organized and timely fashion

INDIVIDUAL CONTRIBUTOR COMPETENCIES FOR SUCCESS:

PEER RELATIONSHIPS

Finds common ground and solves problems for the good of all; Can represent his/her own interests and yet be fair to other groups; Solves problems with peers with minimal “noise”; Is seen as a team player and is cooperative; Easily gains trust and support peers; Encourages collaboration; Is candid with peers

CREATIVITY

Comes up with a lot of new and unique ideas; Easily makes connections among previously unrelated notions; Tends to be seen as original and value-added in brainstorming sessions; Takes calculated risks; Is not afraid to try new things and potentially “fail fast”

SELF KNOWLEDGE

Seeks feedback; Gains insight from mistakes; Is open to constructive criticism; isn't defensive; Proactively seeks to understand his/her strengths and areas for growth; applies information to best serve organization; Recognizes how his/her behavior impacts others and incorporates insight into future interactions

PLANNING

Accurately scopes out length and difficulty of tasks and projects; Sets objectives and goals; Breaks down work into the process steps; Develops schedules and task/people assignments; Anticipates and adjusts for problems and roadblocks; Measures performance against goals; Evaluates results

ORGANIZING

Uses his/her time effectively and efficiently; Concentrates his/her efforts on the more important priorities; Can attend to a broader range of activities as a result of organizing time efficiently; Can marshal resources (people, funding, material, support) to get things done; Can orchestrate multiple activities at once to accomplish a goal; Arranges information and files in a useful manner

PROBLEM SOLVING

Uses rigorous logic and methods to solve difficult problems with effective solutions; Probes all fruitful sources for answers; Can see hidden problems; Is excellent at honest analysis; Looks beyond the obvious and doesn't stop at the first answers

DRIVE FOR RESULTS

Can be counted on to exceed goals successfully; Very bottom-line oriented; Steadfastly pushes self and others for results; Is full of energy for the things he/she sees as challenging; Not fearful of acting with a minimum of planning; Consistently seizes opportunities; Consistently exceeds goals

Physical Requirements and Environmental Conditions:

  • Frequency of travel: Occasional travel is required for meetings, trainings and conferences; location may vary and may require overnight stays

  • Light physical activities and efforts required working in an office environment

(Reasonable accommodations will be made in accordance with existing ADA requirements for otherwise qualified individuals with a disability.)