Job Description
Job Description
Job Title: Bookkeeper / Office Manager
Location: Miami Beach, FL
Employment Type: Full-Time
Industry: Commercial Janitorial Services
About Us:
Client is a growing commercial cleaning company based in Miami Beach, known for our commitment to excellence and reliable service. As we expand, we’re seeking a motivated and detail-oriented Bookkeeper / Office Manager to help manage our day-to-day administrative and financial operations.
Position Summary:
This dual-role position will be responsible for overseeing bookkeeping functions and general office administration. The ideal candidate is organized, proactive, trustworthy, and able to manage multiple responsibilities with minimal supervision.
Key Responsibilities:
- Maintain accurate financial records using QuickBooks or similar software
- Perform weekly bank deposits and reconcile statements
- Process payroll and manage payroll audits
- Track and report employee hours, time-off requests, and attendance
- Maintain and organize employee files and records
- Ensure compliance with local, state, and federal labor regulations
- Manage vendor accounts, invoices, and expense tracking
- Coordinate employee communication and serve as a point of contact for HR-related matters
- Order office supplies and manage general office upkeep
- Support management with special projects and reporting as needed
Qualifications:
- 3+ years of experience in bookkeeping or office management, preferably in a service-based business
- Proficiency in QuickBooks (or equivalent accounting software) and Microsoft Office Suite
- Understanding of payroll systems and basic HR functions
- Strong communication and organizational skills
- Ability to handle sensitive information with discretion
- Spanish: native | English: Native / Advanced is required
Benefits:
- Competitive pay based on experience
- Paid time off and holidays
- Supportive and collaborative team environment
- Opportunities for professional development
Schedule:
Monday to Friday, 8:00 AM – 5:00 PM (Some flexibility possible)