eDiscovery Document Specialist

Job Description

Job DescriptionDescriptionAt Jimerson Birr, our team has accepted the lasting responsibility of protecting our clients’ rights, businesses, properties, investments, and finances. Our professionals are integral, trusted advisers and advocates in both established and emerging businesses, giving our clients insights into legal and business considerations that guide prudent decision-making. We work with some of the world’s most respected and well-established businesses, start-up visionaries, and individuals looking to overcome challenges.
Our award-winning law firm is at its best when it helps clients set measurable goals and develops multi-level strategies to achieve them. Our lawyers are trained to take ownership of our clients’ challenges by getting close to the problem and close to the people who can benefit from the solutions we provide. We’re business-oriented lawyers equally comfortable as community leaders, private transaction counselors or courtroom advocates. We pride ourselves on our people and their collective achievements. Besides our long list of legal industry honors, the firm has a track record spanning over a decade winning local, state and national awards for being a “Best Company to Work For,” “Fastest Growing Company,” and “Best law firms in America.” For all current career openings, firm history, frequently asked questions, and professional development tracks please check out our careers page by clicking this link Careers: View Current Opportunities.
JOB OVERVIEW:TheeDiscovery Document Specialist is responsible for managing all assigned attorney eDiscovery functions and establishing priorities. This person supports the team by drafting legal documents, communicating with attorneys, clients, and other professionals on various litigation matters, managing and coordinating deadlines, trial preparation, preparing attorneys for proceedings, and special projects as assigned.
Key ResponsibilitiesMatter Management and Client Satisfaction

• Manage assigned legal matters diligently and foster client relationships by ensuring satisfactory communication, timely updates, and addressing client concerns to uphold the firm’s core values.
• Vested stakeholder in achieving desired client satisfaction KPI's.

Client Support - Document Intake, Mapping, Preservation

• Designs and updates data management protocols, including data mapping, ESI preservation, and collection, aligned with best practices and legal developments, while ensuring client communication and support throughout the process.
• Evaluates and selects the optimal document review platforms, oversees data ingestion, and conducts quality control checks to guarantee the integrity and functionality of the discovery process.

Litigation Support - Document Extraction, Review, Organization, and Production

• Directs the development and implementation of document management protocols for intake, storage, organization, review, and production, ensuring a seamless discovery process.
• Collaborates with legal teams on system refinement, offers technical support, leads training on review platforms and review standards, organizes data per firm standard conventions, and manages the accurate and timely production of documents and privilege logs.

Document Management Technology, Vendor and Process Enhancement

• Leads innovation in legal technologies associated with document procurement, review and organization by implementing advanced solutions for data extraction, organization, review, storage, and production, incorporating AI and other cutting-edge technologies.
• Maintains and cultivates strategic relationships with vendors to ensure access to the latest tools and services, enhancing the firm's legal operations and client service.
• Evaluates and optimizes document-related workflows, ensuring efficient use of resources and the adoption of industry-leading solutions.

Additional Responsibilities

• Manage and coordinate document collection, review, and production.
• Assist with document-intensive litigation tasks, such as redacting documents, summarizing documents, and organizing exhibits for court filings.
• Developing case strategy by conducting all necessary research, issuing correspondence, and obtaining key information.
• Work with all attorneys to ensure compliance with discovery deadlines and discovery requests are answered accurately and on time.
• Organize and maintain physical and electronic files related to discovery efforts.

Skills, Knowledge and Expertise

• Minimum of 6 years’ experience in eDiscovery
• Experience providing support for attorneys by conducting legal research, document review and management, drafting legal documents, etc.
• Must have strong technical skills – Microsoft Suite, Adobe Acrobat Pro, Litify, Endicia Connect, Scansnap, eFax, CSC prepare, State and Federal filing systems
• Must be a highly organized self-starter who can effectively and efficiently manage their time
• Ideal role for someone who wants growth opportunities and process ownership within a growing practice
• Client-service orientation with the ability to identify and leverage opportunities for business development

BenefitsWHY JOIN JIMERSON BIRR?Join a dynamic team that values professional growth and excellence in legal service. We offer competitive compensation, professional development opportunities, and a supportive work environment dedicated to fostering your success.
We’ve found that the key to doing great work is to love what you do and respect who you do it with. To continue reading about our firm, visit our website Jimerson Birr.
Our atmosphere and award-winning firm culture is collegial and professional, and our shared commitment to professional development is superior to our contemporaries. Learn more about our firm culture here: JB Firm Culture: JB FOR ME. WHY APPLY?You’ll get a Challenging Opportunity with a Company that Cares About Its Most Valuable Asset: YOU! At Jimerson Birr, we pride ourselves on our people and their collective achievements. Besides our list of legal industry honors, in 2021 and for the seventh consecutive year, the firm was named one of Florida’s “Best Companies to Work For” by Florida Trend Magazine. In recent years, the firm was also distinguished as one of the “Best Places to Work” by the Jacksonville Business Journal and five times as one of the “50 Fastest Growing Companies.” Opportunities abound for those who can meet and exceed the expectations set for our team. Jimerson Birr is comprised of high-performing and professionally fulfilled people. We believe that a positive attitude, personal accountability, and a commitment to quality work will put a talented person on a fast track for success. Our atmosphere and award-winning firm culture are collegial and professional, and our shared commitment to professional development is superior to our contemporaries. As part of the application process, Jimerson Birr request you complete a Culture Index Natural Traits assessment. This is a short questionnaire, to help us better understand your natural personality. Please follow the link Jimerson Birr- Culture Index Survey
Our core values are simple: Commitment to service; Commitment to quality; Commitment to results. We live our core values, and we welcome you to live them with us. Jimerson Birr is an equal opportunity employer. All qualified applicants receive consideration for employment and all employees are treated during employment without regard to race, color, sexual orientation, religion, sex, age, national origin, genetic information, disability, veteran status, gender identity, and marital status.