Human Resources Administrator

Job Description

Job Description

Job description

KOLTER GROUP

HR Administrator

Department: Accounting

Reports to: HR/Payroll Manager

Hourly Non-Exempt

POSITION SUMMARY: (Please read in its entirety)

A leading real estate company located in South Florida (Delray Beach, PGA)looking for a Human Resources Administrator assists with the day-to-day operations of the HR department, including payroll and benefits administration. Assists with onboarding new hires, employee relations and employment terminations. Works with HR/Payroll Manager, Senior Management, and Counsel to ensure compliance with company policies and procedures. Must have extensive knowledge of I9 & E-Verify compliance. Must have extensive knowledge of FMLA compliance.

*This position will be in Delray for the 1st year, Palm Beach Gardens after that*

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Onboarding: ·

· Process all new employee hiring processes (onboarding) 100%

· Register candidates for pre-employment drug screening

· Process pre/post background investigations and review candidates

· Process any adverse employments with interactive processes

· Schedules E-Verify First Day meetings and processes E-Verify and I-9 forms

· Confirm payroll authorization forms and FLSA status is in accordance with corporate standards

· Draft Offer of Employment letters when needed

· Ensure all new hire paperwork is completed and required documents have been received

· Provide 401(k) and benefits plan summaries and conduct enrollment process

· Answer questions relating to HR policies, procedures, laws, and company standards

· Maintain Human Resources personnel files

· Audit HR employee files yearly

· Maintain payroll information by collecting, calculating, and analyzing data

· Assist as a back up for payroll functions

Employee Relations:

· Answer questions relating to HR policies, procedures, laws, and company standards

· Consult with employees and management regarding grievance procedures

Benefits Administration:

· Assist with Open Enrollment

· Administration of benefit plans, including enrollments, changes, and terminations

· Act as a liaison between employees and insurance providers to resolve benefits related problems

· Encourage effective utilization of plan services

· Participate in annual review of plan benefits and employer contribution rates

· Assist with annual benefits open enrollment meetings to communicate plans changes

· Update employment records related to hiring, transfers, promotions, and terminations and ensure personnel action forms have proper approvals

· Prepare ad-hoc reports for management

· Process employees requesting time off under Family Medical Leave Act (FMLA), prepare required notification and approval forms and Short-Term Disability

· Aid employees with on-the-job injuries for medical treatment and claims reporting, conduct post- accident drug screens and assist with return to work and requests for modified job duties

· Responds to state requests for unemployment benefits and complete required documentation

· Assist with VOE requests (Verification of Employment)

· Assist employees with general inquiries regarding their employment

Other Government Compliance:

· U.S Department of Labor: Occupational Injuries and Illnesses Survey (to obtain an accurate representation of work-related injuries and illnesses in the workplace)

· U.S. Department of Commerce - Census Bureau: Annual Services Report (data compiled is used to measure economic performance)

· U.S Equal Employment Opportunity Commission: EEO-1 Report (to collect data on race, ethnicity, and sex of workers, by job category)

REQUIRED JOB KNOWLEDGE, SKILLS, AND ABILITIES:

· Excellent analytical, creative thinking, problem-solving, interpersonal, organizational, project management and time management skills

· Manage multiple priorities in a timely and professional manner with strong attention to detail with limited supervision.

· Demonstrate commitment to integrity, company values, customer-focus, and established policies and

procedures.

· Display professional appearance and manner

· Work in a paperless environment and maintain detailed tracking information of workflow (in databases or other electronic systems)

· Effectively and professionally communicate (in oral and written form) with internal and external customers.

· Interpret a variety of instructions furnished in written, oral, diagram or schedule form

EDUCATION AND/OR EXPERIENCE:

· Must have 3-5 years of HR onboarding of new hires

· Must have PAYCOM experience 3 years

· Must have I9 and E-Verify experience 3 years

· Must have FMLA compliance knowledge and experience 5 years

· Bachelor’s degree or Equivalent from an accredited college in a related area.

· Must have excellent knowledge of Window, Microsoft Office, networking and be proficient in utilizing internet to resolve IT related issues.

Job Type: Full-time

Pay: From $75,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday