Department: Operations &amp; Logistics Reports To: Director of Operations Location: Onsite – Fort Lauderdale, FL Employment Type: Full-Time Pay Range: $21.00 - $25.00
Company Overview
Vesta Home (dba Showroom Group) is changing the way that homes are marketed--and furniture is sold. We're obsessed with the client experience for our full-service offerings: interior design, luxury staging, elevated furniture rentals and custom furniture production, fueled by our proprietary technology and logistics expertise.
Founded in 2017, our team of 50+ designers creates thoughtful, stunning interiors for residential, commercial and hospitality projects. We proudly partner with top realtors, developers, the design trade and personalities on some of the most prestigious properties on the high-end market; chances are, you’ve seen our interiors in major design magazines as well as shows like Bravo's Million Dollar Listings and Netflix's Selling Sunset.
The #1 home staging brand in the country, Vesta’s design and local market depth in Los Angeles, New York, San Francisco and South Florida helps to sell multimillion-dollar properties faster and above ask–and allows buyers to seamlessly move into beautiful furnished spaces. The company’s interior design and custom furniture services are available worldwide.
Our Core Values:
<ul>
<li> Get it done!: We have a bias toward action, balancing grit with smart work to accomplish our goals. We see business challenges as opportunities, always bringing forth solutions, and believe no challenge is too great to solve collectively.&nbsp;</li>
<li> Design excellence: We believe exceptional design is a function of continuous improvement, and apply this purity of purpose to our process, products and people.</li>
<li> Execute in partnership, and with pride: We rise by lifting others and are most successful when our clients and colleagues are successful as well. Our team is self-motivated and committed to leading others to achieve our collective goals.&nbsp;</li>
<li> Invest in growth: We approach business with an entrepreneurial spirit. We are intensely focused on progress, believing profitable growth is the path forward. We “invest, not spend,” valuing impact and the efficient achievement of results.&nbsp;</li>
<li> Own the Outcome: We develop the most talented people, empowering them to offer a world-class experience to our clients. We deliver inspiring design in a reliable, organized and consistent manner that our clients and team can trust. We do this with a fanatical attention to detail, expecting perfection but accepting excellence.</li>
</ul>
Position Summary
The Warehouse Coordinator will support both warehouse and logistics operations, with approximately 50% of their time dedicated to warehouse responsibilities, 20% to logistics functions, and 30% supporting broader operational alignment between the two. This role is responsible for receiving inbound shipments, maintaining warehouse supply inventory, managing administrative coordination across departments, and supporting the smooth execution of daily delivery operations.
This is an onsite role intended for individuals who are highly organized, detail-oriented, and able to support cross-functional teams in a fast-paced environment.
Requirements
Warehouse Operations (50%)
<ul>
<li>Serve as the point of contact for incoming carriers and container deliveries; assign dock doors and manage unloading schedules</li>
<li>Maintain and manage inventory of warehouse supplies and consumables</li>
<li>Coordinate supply ordering and monitor replenishment needs across departments</li>
<li>Support warehouse organization and cleanliness, including layout updates and racking coordination</li>
<li>Assist in coordinating inbound and outbound material flow and communication with delivery teams</li>
</ul>
Logistics Support (20%)
<ul>
<li>Provide early-day dispatch coverage as assigned by the Director of Operations</li>
<li>Track and report on delivery trip status, including incomplete or miscategorized trips</li>
<li>Log recurring delivery issues and escalate as needed</li>
</ul>
Cross-Functional Coordination (30%)
<ul>
<li>Compile daily and weekly logistics performance reports</li>
<li>Record and track operational misses and support issue resolution with logistics and warehouse leadership</li>
<li>Assist in drafting and maintaining Standard Operating Procedures (SOPs) across operations and logistics teams</li>
<li>Support onboarding and coordination of team members across both warehouse and logistics functions</li>
<li>Manage warehouse-related administrative tasks to support execution and compliance</li>
<li>Track attendance and maintain meal waiver documentation for assigned team members</li>
</ul>
Qualifications
<ul>
<li>2+ years of experience in logistics, operations, or dispatch administration</li>
<li>Strong proficiency in Microsoft Excel, Google Workspace, and logistics systems</li>
<li>Excellent organizational and communication skills</li>
<li>Ability to manage priorities in a fast-paced environment</li>
<li>Strong attention to detail and process follow-through</li>
<li>Spanish language proficiency is a plus</li>
<li>Onsite availability required at one of Vesta’s operational facilities</li>
</ul>
Benefits
<ul>
<li>Competitive salary based on experience and location</li>
<li>Comprehensive medical, dental, and vision plans</li>
<li>Paid time off and company holidays</li>
<li>Opportunities for professional development and growth</li>
</ul>
Vesta is an equal opportunity employer. We are committed to fostering an inclusive workplace and welcome candidates from all backgrounds. All employment decisions are made without regard to race, color, religion, gender, sexual orientation, age, disability status, or any other characteristic protected by law.

Warehouse Coordinator

As an&nbsp;Agent Experience Coordinator, you are an integral member of the operations team and play a critical role in the day-to-day operations of the designated office. You will support the agents with everything including understanding One Sotheby’s International Realty, guide the agents on our tools and processes, assisting with adding listings on the MLS and company’s platforms, and further outlined below. This role requires tactful and extensive interactions across departments: onboarding and agents services, IT support, marketing, and commissions/transactions. This position works closely with the Director of Administration, Managing Broker, and other members of the leadership team to ensure office is operating smoothly and efficiently.
Responsibilities
This role will be responsible for, but not limited to the following:
Office Operations:
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Serving as the face of the office by welcoming guests, answering incoming phone calls and transfer phone calls as needed, managing mail distribution, providing support for office-related needs, office-wide communications, responsible for the overall appearance and organization of the office, maintaining supply inventory, and escalating facilities matters.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Coordinate office meetings, trainings, events, and presentations for the designated office.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Assisting with the fielding of questions and work collaboratively with other team members and departments to maintain continuous communication and understanding of all questions, issues or concerns involving agents in the office.
Agent Onboarding:
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Work closely with Onboarding and Agents Services Department on the onboarding of new agents.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Welcome agents to One Sotheby’s International Realty and the designated office.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Coordinate monthly onboarding session which will allow the agents to ask any questions they may have and to ensure they are fully setup within the One Sotheby’s International Realty system.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Input business card orders for new agents via our preferred vendor.
Listing Support:
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Assist new agents with the transfer of listing(s) from previous brokerage, if applicable.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Add/edit listing(s) on the MLS.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Yard signs – order new agent signs to be created that follow brand guidelines, as well as sign installation and removal with our preferred vendor.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Photography orders with our preferred vendor.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Ensure listings are feeding through the Sotheby’s International Realty network and One Sotheby’s International Realty tools and platforms.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Processing of listings according to company policy – required documents and photos are submitted and in compliance, upload/add listings to pertinent company websites and programs, maintain organized and detailed files, obtain Managing Broker’s signature on required documents.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Maintain weekly listings report and other reports requested by the Director of Administration and/or Managing Broker.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Quarterly listings audit of MLS and internal programs.
Tools and Resources:
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Provide assistance and support for all One Sotheby’s International Realty processes, tools and initiatives that are available to the agents. Must be knowledgeable on the current tool stack and processes to guide agents and answer questions.
o&nbsp;&nbsp; Processes include listings and transactions
o&nbsp;&nbsp; Support on transaction management platform
o&nbsp;&nbsp; Support on marketing tools
o&nbsp;&nbsp; Brand Guidelines and Standards
o&nbsp;&nbsp; Offerings by Sotheby’s International Realty
Requirements
Requirements
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Must have 2 - 3 years of experience in the real estate industry (preferred); with prior exposure to real estate transactions and office administration.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Ability to meet deadlines and deliver superior service in a fast-paced environment.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Strong quantitative skills desired.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Proficient in Microsoft Office including Microsoft Excel, Multiple Listing Service (MLS), and the ability to learn new tools as implemented by the company.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Impeccable presentation, communication skills, proactive, organized, attention to details and customer service.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Flexible team player.
Benefits
MDLV, LLC dba ONE Sotheby's International Realty is an Equal Opportunity Employer; participates in E-Verify and conducts background checks.

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