Job Description
Job Description
POSITION OVERVIEW:
The Receptionist serves as the first point of contact for visitors, employees, and external callers, ensuring a professional and welcoming office environment. This role provides administrative support to facilitate efficient day-to-day office operations, while contributing to an organized and responsive workplace aligned with business needs.
ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:
- Greeting and assist visitors, employees, and vendors with professionalism and courtesy.
- Answer and route incoming phone calls, emails, and inquiries promptly.
- Manage front desk operations, including visitor logs, badge distribution, and security protocols.
- Maintain organized filing systems (electronic and physical) and ensure documents are accurately stored.
- Schedule meetings, conference rooms, and appointments as needed.
- Provide administrative support to various departments, including data entry, document preparation, and correspondence.
- Sort and distribute incoming mail; prepare outgoing mail, packages, and shipments.
- Manage office supply inventory and coordinate replenishments.
- Support event coordination, internal communications, and special projects as assigned.
MINIMUM QUALIFICATIONS:
- High school diploma or equivalent.
- At least 1–2 years of administrative, office support, or customer service experience.
- Strong verbal and written communication skills.
- Exceptional organization, time management, and multitasking abilities.
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams) or similar productivity tools.
- Familiarity with office equipment (copiers, scanners, phone systems).
- Experience with scheduling systems or visitor management software.
- Strong attention to detail and accuracy in data entry.
- Ability to maintain confidentiality and handle sensitive information.