Job Description
A successful distributor are looking to hire an Executive Administrative Assistant. This individual will support the CEO.
- Executive Support: Manage and maintain complex calendars, coordinate meetings, and handle logistics for travel arrangements, conferences, and events.
- Communication Management: Act as a liaison between the executive and internal/external stakeholders; manage and draft correspondence, presentations, and reports.
- Project Coordination: Assist with tracking key projects and initiatives, ensuring timely follow-ups and deliverables.
- Document Management: Prepare, proofread, and edit sensitive documents with the utmost attention to detail.
- Meeting Preparation: Coordinate agendas, take accurate meeting minutes, and ensure action items are followed up and completed.
- Confidentiality: Handle confidential and sensitive information with integrity and discretion at all times.
- Office Operations: Support office management tasks as needed, including vendor coordination, supply management, and special administrative projects.
- Bachelor’s degree in Business Administration, Communications, or related field; advanced degree or certifications (e.g., CAP, PMP) a plus.
- 5+ years of experience in an executive assistant or senior administrative support role, preferably in a fast-paced, high-growth environment.
- Proven track record of managing multiple priorities with precision and grace under pressure.
- Exceptional attention to detail and accuracy in all tasks.
- High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Outstanding written and verbal communication skills.
- Ability to anticipate needs, think critically, and offer solutions proactively.
- Strong interpersonal skills and the ability to build trusted relationships at all levels of the organization.
Preferred Attributes
- Experience working with C-level executives.
- Familiarity with executive-level reporting tools and software.
- High degree of emotional intelligence, adaptability, and resilience.
- Demonstrated ability to handle changing priorities in a dynamic environment.
Qualified Candidates Need Only Apply