Executive Personal Assistant - Portuguese Speaking

Job Description

We are seeking a highly organized, discreet, and resourceful Executive Personal Assistant who speaks Portuguese to provide comprehensive administrative and personal support to our CEO. This role requires exceptional judgment, attention to detail, and the ability to manage multiple priorities in a fast-paced, dynamic environment. The ideal candidate will be proactive, flexible, and able to anticipate needs before they arise.

Your Role:

• Serve as the primary point of contact and gatekeeper for the CEO’s calendar, communications, and commitments
• Manage complex scheduling, meeting coordination, and travel arrangements (domestic and international)
• Prepare and edit correspondence, presentations, and other documents
• Handle confidential information with the highest level of professionalism and discretion
• Assist with personal tasks and errands to ensure smooth daily operations for the CEO
• Coordinate special projects, events, and strategic initiatives as assigned
• Liaise with internal teams, clients, and external stakeholders on behalf of the CEO
• Track and follow up on outstanding tasks and deadlines to ensure timely completion
• Anticipate needs, resolve issues, and maintain efficiency in the CEO’s day-to-day activities

Qualifications:

• 5+ years of experience supporting senior executives, preferably at the C-suite level
• Exceptional organizational and time management skills
• Strong written and verbal communication abilities
• Proficient in Microsoft Office Suite, Google Workspace, and project management tools
• Proven ability to handle sensitive matters with tact and discretion
• Flexible, adaptable, and able to manage shifting priorities under tight deadlines
• High level of professionalism, integrity, and confidentiality
• Experience in a fast-paced, high-growth environment
• Knowledge of business operations and corporate protocol
• Fully Bilingual English and Portuguese (must read, write and speak both languages)