Job Description
Job Description
Executive Property / Estate Manager
Ultra-High-Net-Worth Private Family Office
Position Overview
A private family office seeks an accomplished Executive Property / Estate Manager to oversee a portfolio of three extremely high-end residential estates, associated staff residences, and a private island comparable in scope and complexity to Necker Island–style operations. The role supports a single private family and requires exceptional discretion, judgment, and operational sophistication.
Primary home locations currently include:
- Manalapan, Florida
- Beverly Hills, California
- Las Vegas, Nevada
Additional international residences may be added over time.
This is a senior, hands-on executive role responsible for the seamless operation, staffing, and stewardship of world-class properties held to the highest standards.
Scope of Responsibility
Property & Asset Management
- Full operational oversight of:
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- Three ultra-luxury private residences
- Associated staff housing
- A private island estate with resort-level infrastructure, marine operations, and guest accommodations (Necker Island–type environment)
- Management of preventive maintenance, capital projects, and long-term asset preservation
- Oversight of construction, renovations, and specialty projects
- Development, implementation, and enforcement of estate-level SOPs across all properties
- Coordination of all vendors and service providers (construction, landscaping, marine, utilities, IT, HVAC, security, etc.)
Staff & Vendor Management
- Recruit, supervise, and evaluate household and estate staff, including:
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- Housekeeping
- Grounds and maintenance
- Caretakers
- Security personnel
- Marine and island staff
- Manage staffing schedules, housing, and performance
- Negotiate and administer vendor contracts and service agreements
- Serve as the central point of coordination between ownership, staff, and external professionals
Financial Oversight
- Prepare and manage annual operating budgets for all properties
- Track expenses, approve invoices, and provide detailed financial reporting to the family office
- Coordinate with accountants, insurers, and legal advisors
- Oversee procurement of furnishings, equipment, vehicles, and specialty assets
Owner & Guest Experience
- Ensure all properties are maintained in an owner-ready condition at all times
- Coordinate owner and guest arrivals, departures, and special requests
- Anticipate needs and resolve issues proactively
- Maintain the highest level of discretion, confidentiality, and professionalism
Security, Risk & Compliance
- Coordinate physical, operational, and marine security protocols
- Liaise with private security teams and local authorities as appropriate
- Oversee emergency preparedness, disaster response, and risk mitigation
- Ensure compliance with local, state, federal, and international regulations, including environmental and maritime requirements for island operations
Qualifications & Experience
Required
- 10+ years of experience in luxury estate management, UHNW property management, or comparable senior hospitality leadership
- Proven experience managing multiple high-value residences simultaneously
- Strong leadership experience overseeing household and estate staff
- Advanced organizational, budgeting, and reporting skills
- Absolute discretion, integrity, and sound judgment
- Willingness and ability to travel and spend extended time on-site as needed
- Comfortable operating independently within a family office environment
Preferred / Plus
- Certified Property Manager (CPM®) designation or equivalent professional certification (strong plus)
- Experience managing private islands, resort-style estates, or marine operations
- Background in luxury hospitality, yachting, or resort management
- Experience working with family offices or private principals
- International property management experience across multiple jurisdictions
- Familiarity with high-level security coordination and privacy-sensitive households
Compensation
- Highly competitive executive compensation, commensurate with experience
- Performance-based bonus structure
- Comprehensive benefits package
- Relocation assistance may be available
- Long-term opportunity with a stable, well-capitalized private family office
Confidentiality
This position requires strict confidentiality. Final candidates will be subject to background checks and required to execute nondisclosure agreements.
Application Instructions
Qualified candidates should submit:
- Resume or CV
- Brief cover letter outlining relevant estate and multi-property experience
- References available upon request
Important Note
This is not a traditional property or rental management role.
This position is intended for a seasoned professional capable of operating at the highest level of private service, asset stewardship, and discretion.