Job Description
Job Description
About the Role
We are seeking a detail-oriented Accounts Payable Specialist to join our finance team. The successful candidate will be responsible for managing vendor payments, maintaining accurate financial records, and ensuring timely processing of invoices while adhering to company policies and procedures.
Key Responsibilities
Invoice Processing & Management
- Process vendor invoices accurately and efficiently using accounting software
- Verify invoice accuracy, including purchase orders, receipts, and authorization
- Code invoices to appropriate general ledger accounts
- Resolve discrepancies and obtain proper approvals before processing payments
· Ensure all charges are coded and entered to each work order appropriately and accurately
Payment Processing
- Prepare and process payments through Bill.com
- Handle rush payments and emergency payment requests
Vendor Relations
- Respond to vendor inquiries regarding payment status and account balances
- Assist with vendor setup and onboarding process
- Resolve payment disputes and discrepancies
Required Qualifications
· Computer savvy, including basic Excel skills
- Proficiency with accounting software (QuickBooks, Bill.com, Facilit, or similar)
- Strong attention to detail and accuracy in data entry
- Ability to work independently
· High school diploma or equivalent; Associate's degree in Accounting, Finance, or related field preferred