Job Description
Job Description
We are a fast-growing roofing company in Florida seeking a remote, highly organized, and detail-driven Administrative Assistant to join our team. In this role, you’ll be a vital part of our operations, ensuring both our roofing projects and office functions run seamlessly.
Hours: 20–30 per week
Location: Remote (work-from-home) position, must be located within the state of Florida
Key Responsibilities:
- Project Documentation: Prepare, track, and maintain contracts, permits, invoices, and other project documents.
- Client & Vendor Communication: Coordinate with clients, suppliers, and subcontractors to ensure smooth project updates and scheduling.
- Scheduling: Manage calendars, appointments, site visits, and meetings for the roofing team.
- Data Entry: Accurately enter and update project information in our systems.
- File Management: Organize and maintain digital records.
- Billing & Invoicing: Assist in creating, processing, and tracking invoices and purchase orders.
- HR Assistance: Support HR functions including onboarding paperwork, maintaining employee files, and assisting with recruitment coordination.
- General Office Support: Answer phones, respond to emails, and assist with day-to-day administrative needs.
Qualifications & Skills:
- Prior administrative experience (construction or roofing industry preferred).
- Proficient in Microsoft Outlook, OneDrive, Word, Excel, QuickBooks Online, and experienced with roofing CRM or similar platforms.
- Strong organizational, time management, and scheduling skills.
- Excellent written and verbal communication skills.
- Ability to multitask, prioritize, and adapt quickly in a fast-paced environment.
- Detail-oriented with strong critical thinking skills.
- Quick learner with a proactive approach to problem-solving.
- Basic accounting and invoicing knowledge a plus.
- Familiarity with construction or roofing terminology a plus.
- Multilingual abilities are an added advantage.