Job Description
CareerSource Palm Beach County is in search of a Director of Finance. Our organization, a public workforce development agency, connects job seekers with employment, training, and career support services while helping businesses find and develop qualified talent.
This is a key role in the organization that provides senior level management for a staff of professional specialists and technicians in the Fiscal Unit. This role also provides overall team direction and requires exercising independent leadership and management to ensure smooth day-to-day operations.
MAJOR RESPONSIBILITIES
• Responsible for oversight of all day-to-day financial and accounting tasks. Oversee organizational fiscal functions of the organizations by providing senior level management for fiscal staff conducting accounts payable and receivable, payroll, and fiscal grant reporting functions.
• Oversee all accounts, ledgers, and reporting systems ensuring compliance with appropriate standards and federal, state, and grant-based regulatory requirements. Maintains proper systems and procedures to support effective fiscal implementation and monitoring/audits.
• Responsible for overseeing monitoring/auditing subcontractor financial systems.
• Ensures effective cash flow management.
• Maintains internal control and safeguards for receipt of revenue, costs, program budgets, obligations, and actual expenditures. Maintain sound systems and controls for fiscal grant management tracking.
• Prepares reports of the organization’s financial performance for multiple funders and stakeholders as needed (monthly for grants, etc.)
• Provide for continuous improvement of financial processes that will lead to on-going accuracy and efficiency.
Financial Strategy and Coordination
• Sets budgets and works closely with the management team to ensure that revenue and expenditures remain within target and meets programmatic needs.
• Consistently analyzes financial data and presents financial reports, clearly communicating monthly, quarterly, and annual financials. Monitors progress and changes and keeps the leadership team abreast of WDB’s financial status.
• Develops and implements strategies to assess, manage, and minimize any potential financial risks. Develops and enforces policies and procedures to minimize risk and ensure that the organization reports its financial position accurately.
• Provides presentations to the Board of Directors and supports the board’s Budget committee.
• Provides guidance to the Executive Director, Board of Directors, and Leadership Team on financial decisions and planning based on their financial expertise.
• Works closely with managers and directors to ensure successful alignment of finance, HR, and programmatic functions.
• Provides leadership in internal communications with staff at all levels and creates and promotes a positive and supportive work environment.
Knowledge Of:
• Office of Management and Budget requirements for federal funding streams, including grant accounting, reporting, and procurement preferred.
• Or ability to build thorough knowledge of, the rules, policies, and regulations related to the federal Workforce Innovation and Opportunity Act (WIOA) Program’s fiscal and procurement requirements and other grants related to workforce development.
• Principles and practices of non-profit and government grant accounting preferred.
• Accounting, fiscal data analysis, risk management, and forecasting practices.
• Principles and techniques of project management, personnel leadership and supervision.
• Develop and maintain thorough knowledge of program budgeting for programs.
• Accounting and financial management software and the ability to implement new and/or additional systems.
An employee must be able to perform the essential functions of the job with or without reasonable accommodation.
KNOWLEDGE, SKILLS, QUALIFICATIONS
· Graduation from an accredited four-year college or university with a Major in Finance, Accounting, Business Administration, or a closely related field and five to ten years of accounting/financial experience. Three to seven years of increasingly responsible financial leadership experience.
· Demonstrated experience in financial management and accounting, with experience in managing multiple funding streams. Experience with public accounting and/or non-profits ideally including MIP, nonprofit / government funding.
· OR (1) Additional-qualifying experience on a year-for-year basis within the functional position applied for and covered by this classification may be substituted for the required education on a year-for-year basis. (2) A Master’s degree in a financial-related major or a Certified Public Accountant (CPA) licensure may be substituted for one year of experience.
· Incumbent must be proficient in the use of Microsoft Office applications and possess extensive Excel skills. Must also possess the ability to learn to utilize state workforce development systems/ databases and possess the ability to utilize the Internet to conduct research and obtain data. Candidate must possess strong written communication skills since the position requires significant report writing responsibilities.