Job Description
Job Description
Are you someone who takes great pride in ensuring the daily operations of an organization run smoothly? Does the idea of wearing multiple hats and juggling multiple priorities make you smile? Are you eager to act as the right hand to leadership and accountants? Are you looking for a career path that rewards your success, allowing you to take on more responsibility? If you’re answering yes, yes, yes then you should apply to our Administrative Assistant position!
A Quick Look At What You’ll Do:
As the Administrative Assistant at our CPA firm, you will focus on engaging clients and visitors, supporting the leadership and accounting team, acting as a point person for vendor-associated projects, manage multiple tasks, and guide daily operations in a timely, efficient, and professional manner.
How You’ll Impact The Team, Clients and Company:
A successful Administrative Assistant at our firm has excellent organizational skills, pays close attention to detail, and manages time and tasks efficiently. Your job duties will include:
- Providing administrative support to partners and staff, including managing recurring calendars, meetings, scheduling client visits, and handling special projects
- Answering incoming calls that have been routed to the front reception desk
- Contacting clients to receive and process payments, share updates, and answer basic questions
- Providing administrative support to leadership and staff as needed
- Managing all facility maintenance, including reviewing and responding to building and property maintenance and repair concerns, contacting and meeting vendors, reviewing associated costs for service work, and making recommendations
- Greet and welcome clients, visitors, and vendors, ensuring they feel comfortable while alerting the appropriate person regarding their visitors’ arrival.
- Scheduling meetings for leadership and staff to support client visits and daily operations
- Maintaining employee common areas
- Maintaining the kitchen and coffee for the staff and visitors
- Ordering and maintaining proper inventory of office supplies
- All other duties as assigned
Requirements:
- A minimum of 1-year of proven experience in an administrative role
- Proficiency in MS Office (Word, PowerPoint, Outlook, & Excel)
- Working knowledge of office equipment, including printers, scanners, and fax machines
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multitask
- Ability to build and maintain positive relationships with colleagues, vendors, and customers
- Positive demeanor with a proactive work style
Preferred but not required:
- Experience in bookkeeping
- Experience with QuickBooks Online
Why Join Us:
As a pillar in Melbourne, Florida for over 70 years, our mission and purpose extends beyond simply crunching numbers. We work tirelessly to support not only our client's success, but also that of our associates, and community. We believe in giving more than you take and strive to ensure our clients, associates, and community's well-being is woven into the fabric of our culture. Known as a premier employer, we provide our associates with long-term stability in a supportive and relaxed environment. The secret to our success as a firm is a belief that accounting is fun and shouldn’t be stuffy; spend a day with us and you’ll see what we mean! We also offer:
- Competitive compensation and benefits package.
- Opportunities for career growth and advancement.
- Collaborative and supportive work environment.
- Exposure to a diverse client base and challenging projects.
- Continuing education and professional development opportunities.
- Shorter than normal work week.
Supervision Exercised
This role is an independent contributor who is a member of multiple teams and does not have supervisory responsibilities.
Physical Requirements & Working Conditions
While performing the duties of this position, the employee is regularly required to sit, stand, walk, observe, communicate, and handle items such as computers, machinery, and other equipment. The employee must occasionally lift and/or move up to 20 pounds.
In regard to organizational issues, the employee will comply with the regulations set forward in the Arbogast Financial Centre Employee Handbook, except if otherwise stated.
Arbogast Financial Centre is an Equal Opportunity Employer. Employment opportunities at Arbogast Financial Centre are based upon one's qualifications and abilities to perform the essential functions of a particular job. All employment opportunities are provided without regard to: age, race, color, religion, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity, national origin, genetic information, sickle cell trait, marital status, disability, veteran status, or any other characteristic protected by law.
Company DescriptionA family-owned accounting firm that's been in business for 70+ years!
Company Description
A family-owned accounting firm that's been in business for 70+ years!