Full Charge Bookkeeper & Office Manager - Construction Company

Job Description

Job Description

Full Charge Bookkeeper & Office Manager - Construction Company

A growing and dynamic construction company in West Palm Beach is looking for a Full Charge Bookkeeper & Office Manager to join our team. This is a great opportunity for a detail-oriented professional with strong accounting and administrative skills to play a key role in our company's success.

Position Overview

The ideal candidate will be a skilled and organized individual who can manage all financial, administrative, and basic HR functions. You'll be responsible for keeping our financial records accurate, overseeing daily office operations, and assisting with important HR tasks.

Key Responsibilities

• Accounting & Bookkeeping:
  • Manage all aspects of bookkeeping, including accounts payable, accounts receivable, and general ledger entries.
  • Process bi-weekly payroll and expense reimbursements.
  • Reconcile bank statements and prepare accurate and timely financial statements, including balance sheets and income statements.
  • Assist with budgeting and financial reporting for management review.
  • Candidates with experience in AIA billing, specifically using forms G702 (Payment Applications) and G703 (Continuation Sheets), are highly encouraged to apply.
• Office & Administrative Management:
  • Oversee daily office operations, including managing supplies, filing, and scheduling.
  • Maintain and implement efficient administrative systems.
  • Provide administrative support to the management team.
  • Experience with the construction permitting process and working with local building departments is a bonus.
  • Handle all insurance-related tasks, including managing compliance, renewals and requests for policies such as Worker's Comp, General Liability (GL), and Auto insurance.
• HR Support:
  • Assist with onboarding and training of new employees.
  • Maintain employee records and handle basic HR inquiries.
  • Become proficient with our employee benefits program to effectively educate and assist staff with their benefit-related questions.

Qualifications & Requirements

• A minimum of 5 years of bookkeeping experience, with a strong preference for experience in the construction industry.
• Strong understanding of accounting principles and financial reporting.
• Proficiency in accounting software (QuickBooks Online preferred).
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and the Adobe Suite.
• Excellent organizational and time management skills with a strong attention to detail.
• Strong communication and interpersonal skills.
• Having a current notary public license is a definite plus
• High school diploma or equivalent.
• Valid driver's license and the ability to pass a criminal and motor vehicle background check.

What We Offer

• A competitive salary.
• Comprehensive benefits, including health, dental, and vision insurance.
• Vacation and holiday pay.
• The opportunity to work in a fast-paced and dynamic environment and be part of a growing, successful company.

If you are a motivated professional who thrives on managing multiple responsibilities and is ready to join a dedicated team, please submit your resume and a cover letter detailing your relevant experience.