Program Coordinator-Intern Program

Job Description

Job Description

Purpose:

The Intern Program Coordinator provides support to USRA’s Director of Education and Workforce Development Programs by supporting assigned tasks or phases of a project. Under the direct supervision of the Director of Education and Workforce Development Programs and the Senior Manager of Intern Programs, this person is responsible for specific areas of project administration, including program operations and scheduling, business requirements, data reporting, and other operational duties as needed.

Position Summary:

USRA is seeking an experienced Intern Program Coordinator for a full-time exempt position in the Fort Walton Beach, FL area at Eglin Air Force Base (EAFB). The successful candidate will have demonstrated abilities in administering project planning, tracking, logistics, and compliance for government-funded programs focused on promoting science, technology, engineering, and mathematics (STEM) disciplines. The Intern Program Coordinator will join the Air Force Research Laboratory (AFRL) STEM Workforce Development Program Team under the direction of USRA’s Director of Education and Workforce Development Programs and will work closely with USRA management to implement the AFRL Scholars Program at EAFB.

Essential Duties/Responsibilities:

• Support USRA and AFRL management in all aspects of program administration, including strategic planning, data gathering, analysis, development, communication, status tracking, implementation, documentation, monitoring, and follow-up, associated with the AFRL Scholars Program activities.
• Collaborate with AFRL management to provide on-site implementation activities and assist with operational elements for scholars located at EAFB.
• Support the selection, placement, and management of program participants, including the provision of pre-arrival logistics, enrichment events, and exit activities.
• Integrate best practices and innovative approaches to streamline the internship program and implementation plan.
• Coordinate all logistics for student orientation, enrichment activities, and poster sessions.
• Work collaboratively with fellow Intern Program Coordinators to effectively address related tasks.
• Consistently interface with program stakeholders to include: USRA’s Director of Education and Workforce Development Programs, USRA management, AFRL Program Managers, mentors, external partners, and program participants.
• Support preparation and submission of reports, ad hoc data calls, and other deliverables associated with the AFRL Scholars Program activities.
  • Participate in required meetings, activities, and related projects as needed.
  • Follow through on action items generated from program team meetings.
  • Perform special projects as requested by the USRA Director of Education and Workforce Development and USRA management.

Required Qualifications:

Education:

• A bachelor’s degree in education, business management, administration, or a related field is required.

Experience:

• 3-5 years of relevant experience in successfully administering educational programs.
• High degree of communication (written and verbal), interpersonal, and organizational skills.
• Must be a U.S. citizen and able to secure a government security background investigation at the Secret Security Clearance level.

Licenses, Certifications:

Knowledge, Skills & Abilities:

• Ability to work independently, establish priorities, and transition easily between complex projects requiring simultaneous attention.
• Possess a high degree of flexibility and ability to maintain professional and effective public relations during daily communications with USRA staff, management, and AFRL Program Managers.

• Excellent professional and technical written and verbal communication skills.
• Ability to develop relationships and create effective solutions to communication problems.

• Assimilate, analyze, delegate, and respond to daily contractual, technical, and business operations issues.
• This position reports directly to the Senior Manager of Intern Programs. Task/activity priorities and policies are set by management. Work is defined and guidelines are provided with a fair degree of latitude.

• Ability to work extended hours and weekends, as necessary.

Attributes:

Technology:

• Proficiency in Microsoft Office and its applications.

Working Conditions: This job operates in a professional office environment. This role routinely utilizes standard office equipment, including computers, phones, and photocopiers. Extensive online usage. This is essentially a sedentary role.

Travel: Up to 25% travel.