Administrative Assistant
Job Description
Administrative Assistant to the President
We are seeking an extremely detail-oriented, organized, and professional Administrative Assistant to support the President of a boutique engineering & technology staffing firm. This is a critical, high-visibility role that keeps day-to-day operations running smoothly and ensures the President can operate at maximum efficiency.
This position is fully on-site in Plantation, FL and requires strong communication skills, exceptional punctuality, and proficiency with Outlook, Office 365, and Excel.
Responsibilities
- Manage the President’s calendar, schedule, and daily workflow
- Organize and prioritize emails in Outlook; draft correspondence when needed
- Prepare documents, spreadsheets, reports, and meeting summaries
- Maintain accurate digital filing systems across Office 365
- Assist with various administrative tasks, data entry, and internal trackers
- Coordinate travel, appointments, reservations, and itineraries
- Communicate professionally with clients, candidates, and vendors
- Handle confidential information with discretion
What We’re Looking For
- Extremely detail-oriented and highly organized
- Punctual, reliable, and consistent with deadlines
- Strong written and verbal communication skills
- Proficient with Outlook, Office 365, and Excel
- Comfortable in a fast-paced environment with shifting priorities
- Prior administrative or executive assistant experience is a plus
The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.
Responsibilities
- Handle and coordinate active calendars
- Process payroll
- Research and data aggregation
- Schedule and confirm meetings
- Ensure file organization based on office protocol
- Provide ad hoc support around office as needed
Qualifications
- Bachelor's degree or equivalent experience
- Strong interpersonal, customer service and communication skills
- Ability to multitask
- Proficient in Microsoft Office suite