Job Description
Job DescriptionEarly Intervention Office Coordinator
Full-Time | 40 Hours/Week | Non-Exempt
Department: Early Intervention
Reports to: Early Intervention Department Manager
Make an Impact Where It Matters Most
The Arc of Palm Beach County is seeking a highly organized, detail-oriented, and collaborative Early Intervention Office Coordinator to support our Early Intervention programs. This role is ideal for someone who thrives in a fast-paced, mission-driven environment and enjoys being the operational backbone of a team dedicated to serving children and families.
Position Summary
The Early Intervention Office Coordinator provides comprehensive administrative, fiscal, and program support across the Early Intervention Department. This position plays a critical role in ensuring smooth daily operations, accurate documentation, responsible fiscal practices, and strong collaboration among staff, families, vendors, and community partners.
Key ResponsibilitiesAdministrative & Office Support
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Provide administrative support to Early Intervention programs
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Record and maintain meeting minutes for program and internal meetings
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Manage filing, copying, and organization of paper and electronic records
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Open and close the office and maintain organized, professional common areas
Program Records & Documentation Management
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Process and maintain intake packets, consents, and other program documentation
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Track and manage EI client referrals to internal and external partners
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Coordinate program mailings, including client correspondence and surveys
Fiscal & Resource Management
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Prepare and review purchase requests in accordance with departmental and budgetary guidelines
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Verify invoices, purchase orders, and supporting documentation
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Track program expenditures and maintain accurate inventory and supply records
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Coordinate with vendors to resolve billing discrepancies and ensure timely payments
Support, Collaboration & Relationship Management
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Serve as a support and backup to the Early Intervention Program Coordinator
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Maintain professional, courteous communication with staff, families, vendors, and partners
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Act as a liaison with internal departments and external stakeholders
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Identify barriers to efficiency and proactively recommend solutions
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Foster a collaborative, respectful, and inclusive team environment
Knowledge, Skills & Abilities
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Excellent verbal and written communication skills
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Strong organizational skills and attention to detail
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Proven ability to manage multiple priorities and meet deadlines
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Analytical thinker with effective problem-solving skills
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Proficiency in Microsoft Office Suite
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Ability to work independently while contributing to team success
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Professional, courteous demeanor and strong interpersonal skills
Education & Experience Requirements
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Bachelor’s degree in Business Administration, Business Management, or related field
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OR Bachelor’s degree in another field with at least 2 years of office management or administrative experience
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Advanced Microsoft Office skills preferred
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Fluency in Spanish and/or Creole preferred
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Valid Florida driver’s license, proof of auto insurance, and reliable transportation required
Physical & Work Environment
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Primarily office-based with extended periods of sitting and computer use
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Occasional lifting of office materials up to 20 pounds
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Periodic local travel to program or project sites
Why You’ll Love Working Here
What’s In It for You
At The Arc of Palm Beach County, we believe in taking care of our team so they can take care of others. You’ll join a supportive, mission-driven organization that values your well-being, growth, and contributions.
Our comprehensive benefits package includes:
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Affordable, comprehensive medical insurance
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FREE dental and vision insurance
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Paid life insurance and disability coverage
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Employee Assistance Program (EAP)
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Flexible Spending Account (FSA)
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Bonus days off the week before New Year’s Day
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Generous holiday, vacation, and PTO
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Retirement plan
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Ongoing professional development opportunities
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Employee referral bonuses
Join Our Mission
If you’re organized, compassionate, and ready to make a meaningful impact behind the scenes, we invite you to apply and become part of a team dedicated to strengthening families and communities.