Job Description
Executive Personal Assistant to CEO/Founder, Investment Management Firm, Miami, Florida
The Founder/CEO of a boutique investment management firm that is based in New York with the CEO/Founder residing in Miami is looking for an Executive Personal Assistant, “right hand”. This is an exciting opportunity to be a key player helping to make sure the CEO is well-organized and prepared professionally and personally, providing “high touch” support, taking as much off his plate as possible to focus on the business. The ideal candidate has 5+ years as an Executive Personal Assistant to a HNW executive, is a creative thinker who thrives on problem-solving and also has the maturity to work remotely successfully, meeting with the Founder/CEO as needed around Miami or at his home office.
About the Job
- Manage the CEO’s busy calendar and coordinate meetings, personal and professional
- Optimize the executive’s time and priorities, acting as gatekeeper
- Coordinate travel and logistics, including detailed itineraries, personal and professional
- Prioritize emails and craft emails and any other correspondence on his behalf
- Be liaison to internal and external stakeholders; plan meetings including all logistic collateral materials; research to prepare him for meetings
- Maintain utmost discretion and handle sensitive information professionally
- Personal work, errands, handle any household issues, personal projects
- Ad hoc projects; plan dinners, events
About You
- 5+ years supporting a HNW C-suite executive preferably in the finance or hospitality space.
- Proactive and anticipatory mindset – always ten steps ahead
- High emotional intelligence and strong judgment; able to act independently
- Ultra-organized and detail-oriented with great project management skills
- Microsoft Office Suite; tech savvy, AI tool experience a plus
- Strong communicator, diplomat, and relationship-builder
- Discreet, and trustworthy
- A warm engaging personality that likes to collaborate and make sure everything is done with a ‘high touch” service mentality.
Base salary plus discretionary bonus, Comprehensive health benefits