Job Description
Job Description
Event Coordinator
About Bethesda-by-the-Sea
The Church of Bethesda-by-the-Sea is a large, thriving, and growing Episcopal congregation located on a beautiful, historic campus in Palm Beach, Florida. Founded in 1889, Bethesda has more than a thousand members and makes a profound impact in the wider community. Bethesda is renowned for its formal but inviting liturgy, Anglican choral tradition, faithful and dedicated lay ministry, and passion for serving beyond our walls.
For six months of the year (November through April), we hold three Sunday morning services (8, 9, and 11 am) along with a monthly service of Choral Evensong. From May through October, we offer two Sunday services at 8 and 10 am.
Position Description
The Event Coordinator is a full-time position responsible for planning, coordinating, and supporting the many events that take place at The Church of Bethesda-by-the-Sea. The Event Coordinator works closely with clergy, staff, caterers, and volunteers to ensure that all events—ranging from large parish gatherings to small, intimate occasions—are executed smoothly, efficiently, and in keeping with Bethesda’s high standards of hospitality.
Accountability
The Event Coordinator reports to theDirector of Stewardship & Events, and serves as a key member of the Events Team.
Skills and Qualifications
• Warm, welcoming disposition with genuine enthusiasm for serving alongside the community of Bethesda-by-the-Sea.
• Strong interpersonal skills and the ability to cultivate cooperative, collaborative working relationships with parishioners, lay leaders, clergy, and staff.
• Excellent organizational ability, including managing multiple projects simultaneously and effectively prioritizing tasks.
• Clear and effective communicator, both verbally and in writing.
• Familiarity with (or willingness to learn) essential applications such as Realm (contact management), Constant Contact, Zoom, and Microsoft Office Suite
• Comfort using technology for communication, ministry coordination, and community engagement.
• Ability to plan ahead while remaining flexible, adapting to the rhythms and needs of parish life.
Event Coordinator Responsibilities
• Manage all parish events by coordinating with clergy, staff, volunteers, and caterers to ensure that gatherings of all sizes run smoothly, economically, and in keeping with Bethesda’s high standards.
• Plan, organize, and implement the full range of church events and activities, from parish-wide celebrations to small ministry gatherings.
• Successfully manage multiple projects at once, effectively prioritizing tasks and adjusting as needs evolve.
• Work with catering companies and individuals to arrange appropriate food and beverage service for events.
• Serve as a liaison for clergy and staff for event registrations, communications, and attendee follow-up.
• Collaborate with the Communications Director in promoting parish events and activities.
• Help recruit, coordinate, and support volunteers participating in parish events.
• Order, coordinate, and arrange meals and refreshments as needed for events and meetings.
• Coordinate room setup, furniture, equipment, and A/V needs in partnership with the Sexton team.
• Arrange childcare when required for events or programs.
• Attend weekly staff and Events Team meetings and participate in planning discussions.
• Perform other duties as assigned in support of parish events and community life.
Compensation & Benefits
• Health insurance and dental plan, per Diocese of Southeast Florida policies. Salary commensurate with experience.
To apply, please send cover letter and resume to:
Carole Ann Myers, Director of Stewardship & Events at myers@bbts.org
Company DescriptionAbout Bethesda-by-the-Sea's ministry The Church Mouse
In the 1970's, The Church of Bethesda-by-the-Sea started the Church Mouse. The Church Mouse is a high end thrift store which is located about a mile from the church, just off Worth Ave. The New York Times recently names the Church Mouse one of the 50 best clothing stores in the US.
The Church Mouse sells clothing, furniture, jewelry, art and much more. in Palm Beach. All the items sold at the store are donated. The revenue from the store is used to support the mission and outreach of Bethesda. This includes approximately a half a million dollars given to organizations and ministries throughout our county and state.
Company Description
About Bethesda-by-the-Sea's ministry The Church Mouse\r\n\r\nIn the 1970's, The Church of Bethesda-by-the-Sea started the Church Mouse. The Church Mouse is a high end thrift store which is located about a mile from the church, just off Worth Ave. The New York Times recently names the Church Mouse one of the 50 best clothing stores in the US.\r\n\r\nThe Church Mouse sells clothing, furniture, jewelry, art and much more. in Palm Beach. All the items sold at the store are donated. The revenue from the store is used to support the mission and outreach of Bethesda. This includes approximately a half a million dollars given to organizations and ministries throughout our county and state.