Job Description
Job DescriptionDescription:
The Data Entry Assistant at Costa Farms is a detail-oriented and proactive team member who thrives in a dynamic environment. This individual is passionate about data accuracy, system integrity, and supporting HR operations. As part of the People team, this role plays a vital part in correcting system data, maintaining HRIS accuracy, and supporting process improvements to strengthen team effectiveness and organizational compliance.
RESPONSIBILITIES
- Accurately input new employee records into HR Information System, including personal information, job titles, departmental assignments, and compensation details.
- Review and audit existing employee records to ensure accuracy, completeness, and compliance with company standards.
- Validate job classifications and demographic data to meet internal policies and regulatory requirements.
- Identify and resolve data discrepancies such as incorrect job codes, duplicate entries, or missing demographic fields.
- Collaborate with payroll teams to correct errors that affect compensation, benefits, or reporting accuracy.
- Provide support during system transitions, including dual data entry between legacy platforms and Paylocity to maintain data integrity.
- Maintain version control and detailed audit trails for all corrections and updates made within the system.
- Partner with HRIS administrators and People Business Partners to ensure consistency across Paylocity modules, including Time & Labor, Recruiting, and Onboarding.
- Uphold strict confidentiality protocols when handling sensitive employee information and records.
- Participate in trainings to stay current on system enhancements, best practices, and process improvements.
- Contribute to the continuous improvement of HRIS functionality and data workflows.
- Use Excel tools such as VLOOKUP to validate and reconcile employee data across reports and systems.
- Perform additional duties as required.
Requirements:
QUALIFICATIONS
- High school diploma or equivalent required; associate degree preferred.
- 1-3 years of experience in data entry preferred
- Bilingual in English and Spanish
- Excellent communication and interpersonal skills in Spanish and English.
- Proficient in Microsoft Office Suite, with a strong emphasis on Excel
- Experience with Power BI, is a plus
- Excellent written and verbal communication skills, with the ability to present complex data to diverse audiences.
- Superior organizational, self-motivation, and problem-solving skills
- Flexibility to adapt to changing priorities and work schedules as needed.
- Candidate must reside in the Greater Santo Domingo Area