Job Description
Key Responsibilities:
Sales & Marketing Support
- Coordinate with preparation/review of sales reports, presentations, and pricing analysis.
- Coordinate sales gallery operations, events, and promotional activities.
- Support CRM updates, reporting, and tracking, along with other sales software tools.
- Coordinate the execution of strategic sales plans
- Help manage relationships with external agencies, vendors, and partners.
- Oversee signage, branding, and operational items tied to sales and marketing strategies.
- Support reservation launches, prepare legal disclaimers, and assist with compliance documentation.
- Ongoing Audits: Evaluating Sales, Marketing, and Tools to Identify Strengths and Areas for Improvement
- Contribute to management agreements and budgeting processes for new construction condominium sales
Design, Construction & Project Coordination
- Condo Document Creation & Process Management
- Expedite all legal components: Surveyor, Engineer Reserve Turnover Package, Legal Counsel, Budget Creation.
- Oversee and organize the entire process, creating a clear timeline to ensure timely completion and the fastest possible conversion.
- Maintain organized data and documentation for all project processes to support efficiency and compliance.
- Collaborate with construction teams to review finishes, design elements, and project details aligned with sales objectives.
- Support amenity space planning, floorplan review, and design adjustments to enhance marketability.
- Manage tracking project deadlines and ensuring deliverables remain on schedule.
Operations & Asset Management Support
- Assist with budgets, expense tracking, and financial reporting.
- Compile market research, unit matrix analysis, sell-out versus PSF comparisons, and pricing strategies to maximize profitability.
- Market Analysis - Comparable Properties.
- Help prepare, organize, and track contracts, condo documents, and other legal agreements.
- Support coordination with property management teams on day-to-day operations and expense management.
- Track and organize operational data including rent procedures, marketing audits, and performance metrics.
- Audit Legal documents and processes with Greystar to ensure compliance
- Manage Due Diligence folder with all items: Contracts, Vendors, Permit, Licenses, Softwares and Tools
- Contribute to management agreements and budgeting processes for asset management.
General Administrative Support
- Manage scheduling, communications, and follow-ups for the VP of Sales & Operations.
- Attend Meetings on behalf of the VP of Sales & Marketing if unavailable
- Organize and maintain files, databases, and software tools.
- Provide proactive project support, ensuring coordination across teams and external partners.
Qualifications
- Bachelor’s degree (business, real estate, management, or related field preferred).
- Strong organizational and time management skills with excellent attention to detail.
- Exceptional written and verbal communication abilities.
- Ability to manage multiple priorities and work effectively in a fast-paced environment.
- Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) required; MLS familiarity is a plus.
- A proactive, resourceful, problem solver, positive attitude, willing to learn and team-oriented mindset.