Executive Assistant

Job Description

Job Description

Are you hard-working and detail-oriented? Love systems, processes, and procedures? Enjoy a fast-paced work environment with lots to do? Love serving people and checking things off your to-do list? Are you someone who consistently goes above and beyond to do a great job and deliver great customer service? Ready to join the exciting world of real estate? We should probably talk!

An Executive Assistant is needed for a top-ranking real estate team in the Fort Myers area. With the help of this individual, the agents are hoping to focus more on selling real estate and much less on the back-end and daily administrative tasks. We are looking for an exceptional, in-office candidate who is willing to go above and beyond, just like other members of the team.

The ultimate goal of this hire is to bring on a true “ace” Executive Assistant who can help streamline operations, strengthen systems, and ultimately help the team double its business by freeing up the owners’ time.

The ideal candidate may have a background in real estate; however, this is not a requirement. The candidate should have a proven (or clearly demonstrated) ability to create, implement, and follow systems and procedures in an office environment.

This person will have a strong sense of urgency, excellent problem-solving skills, and must genuinely enjoy to-do lists, checklists, and taking ownership of responsibilities. The ideal candidate works well with minimal supervision and is eager to grow into more responsibility and leadership within the team.

Compensation

• Salary Range: $50,000 – $60,000
• Paid Time Off (PTO)
• Bonuses: Considered after 6 month period
• Growth potential

Compensation:

$50,000 – $60,000 yearly

Responsibilities:

This person’s primary responsibilities include, but are not limited to:

• Assisting and supporting the owner(s) in all business and personal areas needing assistance
• Taking over full Transaction Coordination (TC) from contract to close, ensuring accuracy, deadlines, and a smooth client experience
• Maintaining and organizing database management systems
• Transitioning and managing the team’s database within a professional CRM (e.g., BoldTrail, KV Core)
• Supporting newsletters, client events, and outbound communication (telethons, follow-ups, etc)
• Screening and directing phone calls; distributing correspondence
• Handling requests and queries appropriately
• Scheduling meetings and appointments
• Producing reports, presentations, and briefs
• Assisting clients and ensuring an extraordinary client experience
• Managing day-to-day office operations
• Tracking expenses accurately and assisting with budgets
• Lead management assistance
• Marketing listings, the business, and the team through social media and other channels
• Supporting consistent marketing efforts, including content coordination and execution
• Helping clients through the closing process
• Building and maintaining systems, processes, and procedures
• Assisting with the creation of an operations manual and employee handbook
• (Eventually) hiring, training, and holding team members accountable
• This person will LOVE checklists, paperwork, systems, and seeing things run smoothly

Qualifications:

• Outstanding organizational skills
• Strong attention to detail
• Highly focused, reliable, dependable, and accountable
• Growth-minded with strong problem-solving abilities (this is critical)
• Tech-savvy; up-to-date with office technology and able to learn new systems quickly
• Comfortable with computers, CRMs, and social media platforms (Instagram, Facebook)
• Experience with design tools such as Canva is a plus
• Ability to multitask and prioritize daily workload; able to manage multiple projects at once
• Able to work independently and manage time effectively
• Effective interpersonal skills, including excellent written and verbal communication
• Discretion and confidentiality
• Strong customer service mindset
• Real estate experience preferred but not required
• Social media experience preferred
• Comfortable handling strong personalities
• Must have a CAN and WILL DO attitude and be fully dedicated to the team
• Must live within a 30-minute commute of the Fort Myers office

About Company

At The Furbay Team, real estate is about more than buying and selling homes; it’s about delivering a smooth, thoughtful, and reliable experience for every client. As part of Experience Real Estate Group, the team is committed to serving its clients with care, responsiveness, and attention to detail at every stage of the process.

The Furbay Team is collaborative, motivated, and growth-minded, with a strong focus on professionalism and accountability. They believe that a well-run business behind the scenes creates better outcomes for clients and a better experience for the team as a whole. Each team member plays an important role, and success is built through clear communication, trust, and shared responsibility.

With a fast-paced environment and a supportive, down-to-earth culture, The Furbay Team takes pride in doing great work, supporting one another, and continuously improving how they serve their clients and their community.