Job Description
Job Description
Employment Type: Full-time
Job Overview:
We are seeking a highly organized and dependable Accounts Receivable / Accounts Payable (AR/AP) Specialist to join our team. This role is essential for maintaining accurate financial records by managing both the accounts receivable and accounts payable processes. The ideal candidate will have a solid understanding of accounting principles, strong attention to detail, and the ability to manage multiple tasks in a fast-paced environment.
Key Responsibilities:
- Accounts Receivable (AR):
- Accounts Payable (AP):
Generate and issue customer invoices in a timely mannerMonitor outstanding accounts and follow up with customers on overdue paymentsRecord payments received and apply them to the correct accountsMaintain customer records and update account informationInvestigate and resolve billing issues and customer inquiriesPrepare AR aging reports and assist with cash flow forecasting
Ensure proper approval of invoices and expensesProcess, verify, and prepare vendor invoices for paymentEnsure timely and accurate payment of invoices and expensesReconcile vendor statements and resolve discrepanciesMaintain accurate records of accounts payable transactionsLiaise with vendors regarding payment inquiries and disputesProcess and reconcile credit card statements
Qualifications:
- Proven experience in accounts receivable and accounts payable, ideally 2+ years
- Proficiency with Quickbooks, Sage software and Microsoft Office Suite (Excel, Word, etc.)
- Experience with ERP or cloud-based systems
- Strong understanding of financial transactions and accounting principles
- Excellent organizational skills and the ability to multitask
- High attention to detail and problem-solving abilities
- Effective communication skills, both written and verbal
- Ability to work well in a team and independently
- Associate’s or Bachelor’s degree in Accounting or Finance preferred
Additional Skills:
- Time management skills to meet deadlines in a fast-paced environment
- Ability to handle sensitive financial information with confidentiality
- Positive attitude and willingness to learn and grow within the company
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