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Office Manager

VACA Construction & Roofing
locationEstero, FL, USA
PublishedPublished: 6/14/2022
Full Time

Job Description

Job Description

About Us:

Vaca Construction LLC is a trusted roofing and construction company with over 10 years of experience serving the Southwest Florida community. We are committed to delivering high-quality work with professionalism, honesty, and a neighborly approach.

We are looking for a Construction Office Manager who will support all areas of the business — from permits to project paperwork — and help bring order and structure to our day-to-day operations. This person will be key to keeping the office organized, ensuring nothing falls through the cracks.

Key Responsibilities:

  • Manage the permitting process: prepare applications, submit to cities/counties, follow up, and coordinate inspections

  • Maintain digital and paper filing systems for contracts, job folders, insurance docs, and general project records

  • Provide administrative support to the project management, sales, and accounting teams

  • Monitor deadlines and help coordinate schedules for inspections and submissions

  • Track and organize vendor and subcontractor paperwork (licenses, W-9s, COIs, etc.)

  • Help maintain order in job documentation: proposals, change orders, invoices, etc.

  • Keep the office running smoothly and support day-to-day logistics

  • Provide weekly status updates on permits and admin workflow

Qualifications:

  • 2+ years of office management or administrative experience, ideally in construction or trades

  • Familiarity with permitting processes in Southwest Florida (Lee and Collier Counties a plus)

  • Highly organized and reliable with strong attention to detail

  • Comfortable managing multiple priorities and tasks at once

  • Proficient in Microsoft Office (especially Excel, Word, Outlook)

  • Excellent communication and time-management skills

  • Bilingual (English/Spanish) a must.

Company DescriptionVaca Construction LLC is a trusted construction and roofing company with over 10 years of experience serving the Southwest Florida community. We are committed to delivering high-quality work with professionalism, honesty, and a neighborly approach.

Company Description

Vaca Construction LLC is a trusted construction and roofing company with over 10 years of experience serving the Southwest Florida community. We are committed to delivering high-quality work with professionalism, honesty, and a neighborly approach.

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