Job Description
Job DescriptionWe are looking for a skilled Executive Assistant to provide comprehensive administrative support to senior leadership. In this role, you will be responsible for managing schedules, coordinating travel, and ensuring smooth execution of executive-level tasks. This is a Contract to permanent position based in Eatonville, Florida.
Responsibilities:
• Organize and maintain executive calendars, ensuring timely scheduling of meetings and appointments.
• Coordinate and arrange travel plans, including booking flights, accommodations, and transportation.
• Facilitate executive meetings by preparing agendas, taking minutes, and following up on action items.
• Act as a point of contact between executives and internal/external stakeholders.
• Manage correspondence, including emails and phone calls, on behalf of executive leadership.
• Prepare reports, presentations, and documents for meetings and events.
• Handle confidential information with discretion and professionalism.
• Assist in planning and organizing executive-level events and conferences.
• Monitor and prioritize tasks to ensure deadlines are consistently met.
• Support executives with additional administrative duties as needed.• Bachelor’s degree from an accredited institution or equivalent experience in a similar role.
• Proven experience in calendar management and scheduling for executive-level staff.
• Proficiency in arranging and coordinating travel plans, including international travel.
• Strong organizational skills and the ability to multitask effectively.
• Excellent verbal and written communication skills.
• High level of proficiency with office software and tools, such as Microsoft Office Suite.
• Demonstrated ability to handle sensitive information with discretion.
• Capability to work independently and adapt to changing priorities.