Job Description
Executive & Office Support Coordinator
Location: Downtown, Miami, FL (Onsite)
Compensation: $60,000-$65,000 annually (depending on experience)
Reports to: Office Manager
We’re seeking an exceptional Executive & Office Support Coordinator to join the Executive Support Team of a highly successful and rapidly growing family of companies in the financial services and insurance sectors. This is a role for someone who loves EA work at the highest level—someone who finds purpose in anticipating needs, thrives under pressure, and takes pride in being the right hand to a business leader.
If you’re the kind of administrative pro who finds satisfaction in flawless execution, discretion, and being trusted with the details that matter most—then this could be your perfect fit.
Compensation and Benefits:
- 100% employer-paid healthcare
- $60,000-$65,000 annually (depending on experience)
- Reports to the Office Manager
- $60 monthly stipend for cell phone
- Company-paid parking or public transit
- 401k eligible on first payroll. Company will match up to 4% of gross pay
- PTO -in first year accumulates 120 hours in first 12 months
- 13 annual holiday days: 12 scheduled and 1 floating holiday
What You’ll Do
- Own the calendar – orchestrate complex professional schedules with precision and foresight.
- Make travel seamless – plan and coordinate domestic and international travel, from flights to itineraries, ensuring everything runs smoothly.
- Be the gatekeeper and connector – manage communications with internal and external contacts, always reflecting professionalism, warmth, and clarity.
- Plan experiences, not just events – oversee meetings, dinners, and executive gatherings that are polished and memorable.
- Anticipate needs before they’re spoken – handle the details that free the executives to focus on the business.
- Leverage tools to work smarter – from Microsoft 365 and G Suite to AI-driven productivity hacks, always find the most efficient path forward.
- Be the calm in the storm – thrive when priorities shift, deadlines move, and the pace accelerates.
- Protect confidentiality – always operate with discretion, judgment, and integrity.
- Assist in maintaining front desk - provide reception coverage as needed, greeting guests, receiving packages and maintain tidiness
- Support office services - report office issues to office manager, help maintain inventory, assist in maintaining a functional work environment
- Perform related duties as assigned
Who You Are
- You have 1–3 years of EA or high-level administrative experience, ideally supporting a senior executive in a fast-moving corporate environment.
- Miami-based and able to work onsite in Downtown, Miami.
- You have a valid driver’s license and the flexibility to travel occasionally if needed
- You’re an extraordinary communicator—crisp, polished, and professional in both writing and speech.
- You’re meticulous and detail-oriented - being described as “Type A” is a high compliment in your world.
- You pride yourself on your work ethic and self-motivation. You’re sharp, know how to read the room, and self-direct with confidence.
- Tech-savvy, fluent in Microsoft 365, G Suite, and other productivity tools - you may even be able to teach us a thing or two.
- You see AI as an assistant to the assistant—and know how to use it to save time and sharpen execution.
- You carry yourself with a high EQ and a positive, grounded presence.
- You love the EA profession and view excellence in this role as your craft.
Why This Role
- Work side-by-side with a successful business leader in a high-growth environment.
- Be part of a trusted inner circle, where your work has a visible impact every day.
- Join a team that values professionalism, trust, and always aims to get things done right the first time.