Job Description
Job Description
Job Title: Operations Representative / Administrative Assistant
Location: Jupiter, FL
Job Type: Full - Time
Start Date: Immediately
About the Role:
We are seeking a detail-oriented, proactive Operations Representative / Administrative Assistant to support our growing team. This is a key role in ensuring smooth daily operations, maintaining high standards in order processing, customer service, and internal coordination.
Key Responsibilities:
-
Answer incoming calls and process customer orders efficiently and accurately
-
Scan and send product information to customers quickly and without error
-
Track daily invoices and ensure timely processing as products are shipped
-
Support the Director of Operations in overseeing and managing daily business functions
-
Communicate professionally with clients to maintain strong relationships and high customer satisfaction
-
Seek opportunities to improve operational efficiency and productivity
-
Identify and solve problems proactively, contributing to overall process improvements
What We're Looking For:
-
Exceptional attention to detail, accuracy, and consistency
-
Strong technical and computer skills
-
Excellent verbal communication and interpersonal abilities
-
Ability to manage time, prioritize tasks, and handle a varied workload independently
-
Team-oriented mindset with the ability to also work autonomously
-
Strong organizational and multitasking capabilities
-
A proactive, solutions-driven approach to challenges
Why Join Us?
This is a fantastic opportunity to be part of a collaborative and fast-paced environment, where your contributions will have a direct impact on daily operations and customer satisfaction. We are a small, rapidly growing business in the medical industry, driven by a strong sense of teamwork and a passion for what we do. We thrive on our supportive and tight-knit team culture with opportunities for every employee to learn and grow.
To Apply:
Please submit your resume and a brief cover letter outlining your relevant experience and why you’re a great fit for this role to kevin@vmdinc.com.