Job Description
Job Description
We are seeking an experienced bilingual (English/Spanish) Administrative Assistant for a luxury hi-rise property in Aventura.
Provide administrative and clerical support in conjunction with the on-site property manager. Administrative Assistants are expected to maintain a professional relationship with BOD, unit owners, tenants, fellow co-workers, and vendors.
Responsibilities include, but are not limited to:
• Answer telephones, screen or route calls, take messages and as applicable.
• Responsible for all office filing and faxes. Responsible incoming e-mails.
• Prepare all incoming work order requests using appropriate association database and distribute accordingly.
• Schedule moves and events using appropriate association database and scheduling policy. This includes but is not limited to: logging, distributing, collecting funds and maintaining track records.
• Assure all association contact; telephone, email and Mailing addresses are maintained current in the management database. Maintain unit files.
• Prepare and distribute sales and lease packages. Perform appropriate background checks with third party vendor. Responsible for reviewing applications with prospects. Process application for committee to Review and approve, collect required funds. Maintain file.
• Prepare and distribute architectural modification applications. Responsible for reviewing applications with residents and vendors, processing package for committee to review and approve as well as collecting required funds. Maintain file.
• Assist with and or prepare outgoing correspondence including but not limited to: association notices, meeting minutes, meeting notices and violations.
• Assist property manager with association’s delinquency and collection policies.
• Accept association’s accounts receivables, process accordingly and send to MMI for posting.
• Responsible for common area inventory. Including but not Limited to programing and de-programing access devices, issuing parking decals, processing guest and rental parking per association policy, collecting funds and maintaining track records.
• Maintain and organize all files of the Association.
• Responsible for knowledge of association rules & regulations and policies.
• Assist manager with additional requested tasks.
Full-Time Mon-Fri 9am-5pm
Pay Rate: Up to $21 DOE
PLEASE DO NOT APPLY FOR THIS POSITION YOU LIVE MORE THAN 30 MINUTES FROM THE AVENTURA AREA!