Job Description
Job Description
Seeking qualified candidates for the position of Office Coordinator. This role is essential to supporting our commitment to providing timely, high-quality service to our clients within a professional, family-oriented construction office environment.
The Office Coordinator will oversee daily administrative operations to ensure the office functions efficiently and effectively. This position serves as the primary point of contact for visitors, vendors, and staff, and plays an integral role in supporting multiple facets of the organization.
We are seeking a dependable, trustworthy, and detail-oriented individual who is self-motivated and thrives in a professional, friendly, collaborative, and drama-free workplace. Ideal candidates will be comfortable managing a wide range of administrative responsibilities and learning to navigate industry-specific software platforms. The successful candidate will demonstrate a strong commitment to excellence and accuracy, uphold high ethical standards, and possess a genuine desire for personal and professional growth within the organization.
If you are ready to contribute to a growing company and work alongside a dedicated, diligent team, we encourage you to apply. Opportunities for advancement are available for the right candidate.
Core Responsibilities
Administrative Support: answering phone, managing mobility services, office equipment, office inventory, overseeing incoming/outgoing mail, maintaining the digital and physical filing systems.
Facility & Supply Management: monitor uniform inventory, order office, and breakroom supplies, coordinating various maintenance services such as cleaning crew, lawn, garbage services, bug treatment, water services, and storm water t management inspections for office upkeep.
Visitor Management: greet visitors, applicants, handle solicitors, and ensure a professional but welcoming reception for all visitors to the office.
Data Entry: daily digital transfer of data from specific software platforms to office drives and physical filing system.
Financial & HR Assistance: A plus but not required-support basic bookkeeping tasks, track select personnel information for birthdays or work anniversary announcements, assist applicants, create job posts, application processes, new hire onboarding, and manage various vendor/services invoices or contracts.
Key skills:
- Exceptional phone skills
- Excellent organizational and multitasking skills
- Dependable and self-motivated
- Comfortable working either independently or in a team
- Strong written and verbal communication skills
- Accurate data entry, document preparation, and report generation skills
- Ability to create and manage spreadsheets using Microsoft Excel
- Coordinate & process incoming and outgoing mail, shipping & receiving deliveries.
- Track subcontractor documents, Pay Apps, Proof of Insurance, & Lien waivers.
Required Qualifications:
- Prior administrative experience, preferably in a professional environment
- Proficient in Microsoft Office, especially Excel
- Experience with QuickBooks and/or Procore a plus but not required (training available for the right candidate)
- College degree a plus but not required, High School Diploma is required.
- Payroll and HR experience a plus but not required.
Additional Benefits:
- Healthcare
- Paid Time Off
- Vision & Dental
- Paid Holidays
Company DescriptionArtistic General Contracting is a General Contracting firm specializing in the renovation of the interior and exterior components of hospitality & multi-family type properties.
Company Description
Artistic General Contracting is a General Contracting firm specializing in the renovation of the interior and exterior components of hospitality & multi-family type properties.