Job Description
Job DescriptionWe are looking for an organized and detail-oriented Administrative Assistant to join our team in Hollywood, Florida. This Contract to permanent position offers an excellent opportunity for a motivated individual to contribute to daily operations and ensure seamless administrative support. The role involves a variety of tasks requiring strong communication, organizational, and multitasking skills.
Responsibilities:
• Manage daily administrative tasks, including scheduling meetings and maintaining calendars.
• Handle inbound calls and respond to email correspondence in a courteous and efficient manner.
• Perform data entry and ensure accurate record-keeping.
• Organize and maintain physical and electronic filing systems.
• Take detailed notes during meetings and distribute summaries as needed.
• Coordinate internal and external meetings, ensuring all logistics are arranged.
• Provide receptionist support by greeting visitors and directing them appropriately.
• Communicate effectively with team members and clients to address administrative needs.
• Prepare and distribute reports, documents, and other materials as required.
• Assist in streamlining office procedures to improve efficiency.• Proven experience in administrative support or a related role.
• Proficiency in handling inbound calls and email correspondence.
• Strong organizational skills with attention to detail.
• Ability to efficiently manage filing systems, both electronic and physical.
• Excellent communication skills, both written and verbal.
• Competence in data entry and maintaining accurate records.
• Familiarity with coordinating meetings and scheduling.
• Ability to multitask and prioritize tasks in a fast-paced environment.