Job Description
Job DescriptionBenefits:
- 401(k)
- 401(k) matching
- Paid time off
About Us:
We are a vertically integrated group of companies specializing in cosmetic raw materials, offering innovative, high-performance ingredients to global brands.
Position Overview:
We are seeking a highly organized Purchase Coordinator to support our growing supply chain and purchasing operations. This role ensures timely procurement of raw materials, components, and documentation by managing vendor communication, maintaining accurate system records, and coordinating closely with other departments.
Key Responsibilities:
Process and manage purchase orders from request to delivery confirmation
Communicate with domestic and international suppliers for quotes, lead times, and documentation
Track order status, follow up on delayed shipments, and resolve discrepancies
Ensure timely submission of documents (invoices, COAs, SDS, etc.) for all incoming goods
Work closely with warehouse, regulatory, accounting, and sales teams to align needs and timelines
Enter and maintain vendor/product data, prices, and logistics details in our ERP
Coordinate with freight forwarders and logistics providers for efficient delivery
Assist in managing inventory levels, safety stock, and reorder points
Support in sourcing new suppliers or materials as needed
Prepare purchasing reports and assist with audits or inventory checks
Purchasing office supplies, laboratory supplies, warehouse supplies, etc.
Qualifications:
2+ years of experience in purchasing, procurement, or supply chain coordination
Proficient in Excel, purchasing workflows, and ERP systems (TechSys is a plus)
Excellent communication skills and attention to detail
Ability to multitask and work independently in a fast-paced environment
Bilingual (English/Spanish) preferred
Why Join Us:
Work with an international supplier and customer base
Be part of a dynamic, fast-growing company in the cosmetics industry
Collaborative team with room for growth
Exposure to multiple departments and business processes