Job Description
Job DescriptionBenefits:
- 401(k)
- 401(k) matching
- Competitive salary
- Dental insurance
- Health insurance
- Paid time off
- Training & development
- Vision insurance
Job Title: Office Manager Medical Office
Location: Stuart, FL
Job Type: Full-Time
Benefits: Health insurance, Dental, Vision, paid time off, 401(k),
About Us:
We are a fast-paced and growing medical practice dedicated to delivering compassionate, patient-centered care. Our team is committed to excellence, and were looking for an experienced and highly organized Office Manager to oversee the daily operations of our office and ensure everything runs smoothly behind the scenes.
Position Overview:
The Office Manager will play a key role in maintaining the efficiency and productivity of our medical office. This position requires a blend of administrative, financial, and operational skills. The ideal candidate will have prior experience in a healthcare setting, strong proficiency in QuickBooks and Excel, and a sharp eye for data and operational efficiency.
Key Responsibilities:
- Oversee daily office operations and administrative staff
- Manage accounts payable/receivable and generate financial reports using QuickBooks
- Perform advanced data tracking and reporting in Microsoft Excel
- Analyze operational data to identify trends and optimize workflow
- Monitor and manage inventory levels; oversee medical and office supply ordering
- Coordinate maintenance of office equipment and vendor relationships
- Assist with budgeting, payroll coordination, and expense tracking
- Support compliance with medical office regulations and HIPAA standards
- Serve as liaison between clinical and administrative teams
- Ensure a clean, organized, and professional office environment
Required Qualifications:
- Proven experience as an Office Manager, preferably in a medical or healthcare setting
- Proficiency in QuickBooks for financial management and reporting
- Strong Excel skills, including formulas, pivot tables, and data analysis
- Experience with data analysis to improve operations and decision-making
- Excellent organizational, communication, and leadership skills
- Ability to handle sensitive information with discretion and professionalism
- Strong understanding of supply chain and inventory management
- High attention to detail and ability to multitask in a fast-paced environment
Preferred Qualifications:
- Associates or Bachelors degree in Business Administration, Healthcare Administration, or related field
- Familiarity with electronic health records (EHR) systems
- Knowledge of healthcare billing and insurance processes