Administrative and Personal Assistant to Head of School

Job Description

Job Description

Administrative & Personal Assistant to the Head of School

Village Montessori Preschool – Killian Campus

Village Montessori Preschool is seeking a grounded, highly organized, and trustworthy Administrative & Personal Assistant to support our Head of School in guiding the daily life of our Montessori community. This role is for someone who values purposeful work, approaches each day with calm presence, and understands that supporting a school is, at its core, supporting children and the adults who care for them.

About the Role

The Administrative & Personal Assistant serves as an extension of the Head of School, helping to maintain the rhythm of the campus, fostering clear communication, and ensuring the environment is prepared for children, staff, and families. This position requires a thoughtful balance of initiative and discretion and plays a key role in keeping the school day running smoothly.

Key Responsibilities

Administration & School Operations

• Manage calendars, scheduling, emails, calls, and correspondence with clarity and professionalism.

• Organize documents, digital files, projects, and operational timelines to ensure the Head of School’s priorities move forward smoothly.

• Prepare materials, reports, communication pieces, and presentations with accuracy and attention to detail.

• Support admissions, enrollment tasks, and school-wide communications as needed.

• Ensure the office environment remains orderly, welcoming, and aligned with Montessori values.

Community Support & Communication

• Serve as a warm, reliable point of contact for staff, families, and external partners.

• Draft clear, thoughtful messages and updates that reflect the school’s tone, values, and mission.

• Help coordinate campus events, parent gatherings, and special moments that strengthen our sense of community.

• Maintain strict confidentiality, particularly regarding sensitive school and family matters.

Personal & Professional Support for the Head of School

• Anticipate needs and prepare ahead. Always staying one step ahead with care and discretion.

• Assist with personal tasks that allow the Head of School to remain fully present and effective in her leadership.

• Manage logistics for meetings, errands, and daily responsibilities in a proactive and organized manner.

Problem-Solving & Initiative

• Notice what needs attention before being asked.

• Respond to emerging needs with calm, steady judgment.

• Bring solutions, structure, and clarity to a fast-moving, purpose-driven environment.

Who Thrives in This Role

The person who will feel at home in this position is:

• An independent thinker who takes initiative and enjoys supporting leadership.

• Graceful under pressure, maintaining warmth and professionalism even on busy days.

• Highly organized, able to prioritize thoughtfully and manage multiple tasks.

• Deeply discreet, understanding the importance of confidentiality in a school community.

• Communicative, with strong writing, speaking, and interpersonal skills.

• Flexible and grounded, able to adapt as the needs of the school day unfold.

• Aligned with Montessori principles, appreciating environments built on respect, calm, and intentionality.

This role is not simply administrative; it's relational. It supports the Head of School in the meaningful work of nurturing a community where children and adults can thrive.

Qualifications

• Experience in administrative, executive support, or school operations roles preferred.

• Proficiency in Google Workspace and general office technology.

• Strong written and verbal communication skills.

• Excellent organizational and time-management abilities.

• Ability to maintain the highest level of confidentiality.

• A calm, solution-oriented mindset.

• Interest in Montessori philosophy or early childhood education.

Why Join Village Montessori

• A warm, mission-centered community that values connection and respect.

• An opportunity to contribute to purposeful, meaningful work every day.

• Close collaboration with school leadership.

• A culture that honors the adult as a model for the child, where grace, professionalism, and kindness guide our decisions.

How to Apply

Please submit your resume and a brief cover letter describing your experience and why this position resonates with you.

Company DescriptionVillage Montessori - Killian

Company Description

Village Montessori - Killian