Job Description
Executive Assistant to CEO, Senior Healthcare Services Facility, West Palm Beach, Florida
Our client, a high- end senior healthcare services facility is looking for an Executive Assistant to support and be a true “right hand” to the CEO. The ideal candidate has 5+ years as an Executive Assistant in the C-Suite and has managed and coordinated board meetings. The candidate must be flexible and adaptive in a dynamic environment, be detail-oriented with strong project management skills. This is a 5 day in the office role assuring the Executive Assistant is the point person for the CEO’s direct reports.
About the Job
- Manage the CEO’s calendar; schedule appointments, and coordinate and prioritize meeting schedules.
- Manage complex travel arrangements including detailed itineraries.
- Coordinate and prepare for board meetings, including agendas, presentation preparations, material distribution and note taking.
- Prioritize inbox and craft emails and other correspondence on the CEO’s behalf
- Track and follow up on action items and project initiatives for leadership team and external contacts, board members.
- Help plan special events, make reservations for lunches, dinners
- Ad hoc projects; some personal work
About You
- 5+ years supporting a C-Suite executive
- Bachelor’s degree
- Administrative experience working with a Board of Directors
- Proactive with a take initiative mindset
- Very organized and detail-oriented with great project management skills
- Excellent Microsoft Office Suite skills
- Strong communicator with a collaborative, team- oriented mindset
- Exceptional writing skills
- Discreet, and trustworthy
- A warm engaging personality that likes to make sure everything is done with a ‘high touch” mentality.