Job Description
Job DescriptionReceiving and processing vendor/supplier invoices, employee expenses and other disbursements
• Maintains manual and/or computerizes sequential log record of all purchase orders issued, completed and outstanding
• Reviews open purchase order file, checks on past due invoices weekly
• Match approved Purchase Orders to invoices
• Organize invoices for approval based on internal policies and procedures
• Reports deviations from established purchasing/receiving procedures to manager
• Submit coded invoices for review to his/her manager
• Process invoice batches in the Accounts Payable System (M3) and maintain adequate documentation of data imputed
• Prepares check runs and uploads to Positive Pay
• Prepares ACH/wire payments
• Match paid invoices to checks
• File processed invoices/payments in the Suppliers payment file
• Maintain vendor data and information in M3. (Address, EIN, W9, 1099 etc.)
• Research and reconcile vendors’ statements
• Works with vendors to resolve discrepancies and/or confirm payment of outstanding invoices
• Responsible for petty cash, cash receipts and bank deposits
• Prepare invoices for customers
• Assist in Month End Closing, with Journal Entries uploads, reclass and accruals and Reporting.
QUALIFICATIONS AND REQUIREMENTS:
• Must be able to speak, read, write, and understand the primary language (English) used in the workplace
• Must be able to effectively communicate and deliver messages both verbally and in writing
Accounts Payable (AP), Coding Invoices, Check Runs, Code Invoices, Invoice Processing
Starts immediately! Please send your resume to brenda.arce@roberthalf