Job Description
Job Description
We are looking for a skilled Accounts Payable Specialist to join our team in Delray Beach, Florida. In this contract position, you will play a key role in managing the accounts payable cycle and ensuring financial accuracy and compliance. This role offers an opportunity to collaborate with both internal teams and external vendors while maintaining efficient processes.
Responsibilities:
• Process accounts payable activities, including receiving and sorting mail, auditing invoices, and verifying expense reports for accuracy.
• Enter and post approved payables into accounting systems, ensuring timely disbursement of checks to vendors and subcontractors.
• Organize and maintain physical and electronic files for both open and closed payables.
• Build and maintain strong relationships with vendors, subcontractors, and internal project managers.
• Address inquiries or resolve issues related to payables from both internal and external customers.
• Reconcile accounts for vendors and subcontractors to ensure accuracy and compliance.
• Monitor and update vendor insurance files.
• Maintain and update vendor databases, including collecting and filing W-9 or W-8 forms as required.
• Strong ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Excellent organizational skills and attention to detail.
• Exceptional communication skills to interact with both internal and external stakeholders.
• Demonstrated ability to take initiative and collaborate as an effective team member.
• Proficiency in accounts payable processes, including invoice coding, ACH transactions, and check runs.
• Familiarity with vendor database maintenance and compliance requirements.
• Capability to identify and address potential control issues or recommend process efficiencies.
• Knowledge of accounting systems and tools used in accounts payable workflows.