Job Description
Job Description
We are seeking a detail-oriented and reliable Billing Clerk who must be a certified notary to handle invoicing, collections, and billing documentation. The ideal candidate will be organized, proactive, and skilled at communicating with contractors and customers. Key responsibilities include processing invoices and pay applications, maintaining accurate billing records, and supporting collections efforts.
This position requires proficiency in accounting and spreadsheet software, strong attention to detail, and the ability to manage multiple tasks efficiently. The goal is to contribute to the accurate preparation of bills receivable and help safeguard the company’s income.
About Us:
Hartford South, LLC is a leading commercial roofing company based in Orlando, Florida, proudly serving Central Florida since 1986. We specialize in high-quality commercial roofing and sheet metal services. We value integrity, reliability, and teamwork—and we’re committed to creating a workplace where employees are respected, supported, and given the opportunity to grow.
Essential Duties and Responsibilities
· Must be a notary (or eligible to become one; assistance can be provided if needed). Will notarize pay applications, releases and other documents.
· Calls Contractors/Customers weekly (or more often if needed) and updates the system with notes for collections.
· Answers leak calls and prepares Service Orders for distribution to Maintenance Dept.
· Processes all Service Invoices and Misc. invoices
· Processes all executed change orders for contracts and adds them to the SOV
· Prepares and sends monthly contract AIA pay applications and required forms and/or enters/submits online portals
· Completes Job Set up for new projects including entering Job Info, Schedule of Values and forms attached to contract
· Update and Maintain Monthly Spreadsheet for billing & Collections
· Prepares and submits Notice to Owners and Lien releases for Hartford South, Subcontractors, and Material suppliers
· Accepts all credit card transactions
· Prepares releases for payments
· Records information such as name, address, items to be repaired, or service to be rendered.
· Prepares Workorders for Service Manager
· Maintains warranty and repair maintenance information in third party data base.
Secondary Responsibilities
· Assistance with Auditors for Annual Audit Preparation & Requests
· Assist with inventory counting as required
· Communications with contractors regarding forms needed and contacts
Supervisory Responsibilities
This job has no supervisory responsibilities.
Salary/Benefits
Salary will be based on past experience and negotiated at the time of hire.
All benefits include:
· Health Insurance (75% covered by employer)
· $10k life insurance, with option to increase
· Dental, Vision, Disability, and additional supplemental policies – available at employers' discretion
· 1-week vacation after 1 year, 2-week vacation after 2 years
· 6 personal/sick days per year