Job Description
Job Description
ADMINISTRATIVE AND OPERATIONS ASSISTANT SAN PEDRO, CA
ARC Group has an immediate opportunity for an Administrative and Operations Assistant! This is starting out as a 6 month contract position with potential to extend longer. This is a fantastic opportunity to join a dynamic and well-respected organization.
At ARC Group, we are committed to fostering a diverse and inclusive workplace where everyone feels valued and respected. We believe that diverse perspectives lead to better innovation and problem-solving. As an organization, we embrace diversity in all its forms and encourage individuals from underrepresented groups to apply.
Job Description: We are seeking a highly organized and proactive Supervisor to oversee daily operations in a dynamic logistics environment. This role involves supervising Longshoremen and Dispatch Office staff, ensuring safety compliance, supporting administrative functions, and maintaining strong customer relationships. The ideal candidate will be a hands-on leader with excellent communication and multitasking skills.
Key Responsibilities:
Supervision & Operations
- Oversee and coordinate the activities of Longshoremen to ensure efficient line handling and adherence to operational standards.
- Supervise the Dispatcher Office to ensure timely and accurate communication and scheduling.
- Monitor workflow and resolve operational issues as they arise.
Safety & Compliance
- Enforce and maintain workplace safety standards in accordance with company policies and regulatory requirements.
- Conduct regular safety meetings and inspections; report and address any safety concerns promptly.
Customer Relations
- Serve as a point of contact for customers; address inquiries, resolve issues, and ensure a high level of service.
- Participate in customer meetings to discuss service performance and operational updates.
Administrative Support
- Assist with billing processes, including reviewing invoices and supporting documentation.
- Support payroll processing by collecting and verifying timekeeping records and coordinating with HR/payroll departments.
Qualifications:
- Prior experience in logistics, port operations, or a related field preferred.
- Proven leadership and supervisory experience.
- Strong understanding of safety regulations and compliance standards.
- Excellent communication, organizational, and problem-solving skills.
- Proficiency in Microsoft Office Suite and basic office systems.
- Ability to work independently and manage multiple priorities.
ARC Group is a Forbes-ranked a top 20 recruiting and executive search firm working with clients nationwide to recruit the highest quality technical resources. We have achieved this by understanding both our candidate's and client's needs and goals and serving both with integrity and a shared desire to succeed.
At ARC Group, we are committed to providing equal employment opportunities and fostering an inclusive work environment. We encourage applications from all qualified individuals regardless of race, ethnicity, religion, gender identity, sexual orientation, age, disability, or any other protected status. If you require accommodations during the recruitment process, please let us know.
Position is offered with no fee to candidate.