Job Description
Job Title: Office Manager
Location: Ocala
Job Type: Contract (potentially Contract to Hire/Full Time Employee)
Reports To: CEO
Position Summary
We’re a dynamic and growing drone technology startup based near Ocala/Dunnellon in central Florida with a global mindset, focused on pioneering autonomous cargo drone solutions for the future of logistics. We’re seeking an Office Manager to keep our fast-moving workplace organized, efficient, and energized.
We are seeking a highly organized, proactive, and detail-oriented Office Manager to oversee daily operations and ensure our office runs smoothly. This role will support our team by managing administrative tasks, coordinating office resources, and fostering a productive and welcoming environment. The ideal candidate is a problem-solver who thrives in a complex, fast-paced setting and enjoys taking initiative.
You’ll wear multiple hats in a dynamic startup environment, supporting leadership, fostering team culture, and keeping daily operations smooth and scalable.
Key Responsibilities
Office Operations and Supply Chain Support:
· Manage day-to-day administrative functions and ensure a well-organized office environment.
· Order, track, and maintain supplies, equipment, and furniture.
· Serve as the primary point of contact for supplier related issues and potential vendors.
Administrative Support:
· Maintain calendars, schedule meetings, and manage conference room bookings.
· Answer and direct calls, emails, and mail correspondence as needed.
· Support executives with travel arrangements, expense reports, and logistics coordination.
Human Resources Coordination
· Assist in onboarding new employees: set up desks, coordinate IT support, and provide office orientation.
· Maintain employee records, track time-off requests, and support HR functions as required.
· Promote company culture through the coordination of office events and team-building activities.
Finance and Budget Management
· Track office expenses and assist with budget reporting.
· Process invoices, submit purchase orders, and manage petty cash or company credit card reconciliation.
Compliance and Safety
· Ensure the office complies with health, safety, and security protocols.
· Assist in developing, maintaining and updating internal office policies and procedures.
Required Qualifications
· 2+ years of experience in office management, executive assistance, or administration.
· Strong organizational and multitasking skills.
· Excellent verbal and written communication abilities.
· Proficiency in Microsoft Office Suite and/or Google Workspace.
· Familiarity with office equipment and basic IT troubleshooting.
Preferred Skills
· Experience in startup or fast-growth environments.
· Familiarity with HR platforms, project management tools.
· Ability to handle sensitive information with discretion and professionalism.
Salary/Contract
· The initial contract would be for 6 months with the option to extend or to transition to a full time role.
· Please indicate in your response, your preferred market based remuneration/salary expectations.
Why Join Us?
Dynamic, hands on and supportive team culture.
Opportunities for diverse professional development and growth.
Competitive remuneration package in a startup environment with potential for employee options as the role transitions to full time.
Flexible work policies - working from home (1 day a week) as well as the office.