Event Planning & Administrative Specialist

Cross Catholic Outreach

Pompano Beach, FL, USA

Published: 6/14/2022

Full Time

Job Description

Cross Catholic Outreach is a Catholic ministry with an ecumenical staff of Catholic, Protestant, and Eastern Orthodox believers working in unity to provide food, water, housing, education, orphan support, medical care, micro-enterprise, and disaster relief, and the love of our Lord Jesus Christ to the poorest of the poor in more than 30 countries around the world. We believe strongly in unifying Christians in this mission of mercy, and we believe that creating a welcoming work environment for all Christian faiths is essential to achieving our ministry goals.

Position Title: Event Planning & Administrative Specialist

Department: Spiritual, Cultural, and Staff Development

Reports to: HR Development Director

Position Location: Hybrid – minimum of 3 days/week in office, plus on-site presence at all events.

Position Summary:

This position plays a dual role in ensuring flawless execution of internal events and providing strong administrative support to the department in achieving its goals. Responsible for assisting with coordinating and delivering internal events, including planning, logistics, communications, and on-site execution. Examples are organization-wide events such as Anchor events and organization or department-specific events, meetings such as Strategic Action Planning meetings, and Training / Staff Development activities or events. The position is also responsible for administrative assistant responsibilities for the department, helping to keep organized and efficient, proactively anticipating departmental and organizational needs.

This is a hybrid position in our Pompano Beach office – requiring a regular in-office schedule and being physically present for internal events.

Educational or Certification Requirements:

· Minimum of 3 years’ experience in a similar role or with strong transferable skills

· Associate's degree or commensurate experience.

Experience Requirements:

· Prior event planning and administrative support experience is highly preferred.

Knowledge, Skills, & Character Required:

Is a consistent witness for Jesus Christ; maintains a courteous, Christ-like attitude in dealing with people within and outside of the ministry.
Feels a calling to serve God through serving Cross Catholic Outreach in this capacity.
Believes in and supports the mission and ministry of Cross Catholic Outreach, and agrees with the conduct policies and conduct expectations of Cross Catholic Outreach.

· Good judgment, professionalism, discretion, courtesy, and sensitivity are essential.

· Proficiency with Microsoft Office (Word, Outlook, Excel, PowerPoint)

· Excellent attention to detail and organization, as the position requires a high level of multitasking.

· Strong communication skills – both verbal and written to interact with team members, clients, and vendors.

· Demonstrated teamwork and collaboration throughout all parts of the organization.

· Self-motivated and proactive, anticipating needs and next actions rather than having to be told each step.

· Excellent customer service attitude, showing a sense of hospitality and service orientation towards all colleagues and visitors.

· Ability to work under pressure and resolve problems that may arise during planning and execution.

· May require the ability to work long hours on the feet and lifting of items in set-up / tear-down.

· Flexibility with tasks and high reliability / dependability.

Duties:

· Partner with stakeholders to plan and organize internal meetings, workshops, and events.

· Manage event logistics such as scheduling meetings, securing venues, venue set-up and breakdown, catering, technology needs, and point of contact before and during the event.

· Assist with drafting communications, including invitations, agendas, and follow-up materials.

· Help manage event budgets, track expenses, and maintain records of bookings and payments.

· Provide on-site support to ensure seamless execution and positive participant experience of meetings and events.

· Help create event timelines and task lists to ensure the event runs smoothly and efficiently.

· Handle day-to-day administrative tasks including scheduling, calendar management, and drafting communications.

· Coordinate scheduling of training sessions, internal event planning, and other meetings, ensuring alignment of participant availability.

· Assists with the organization of materials in preparation for meetings, trainings, and events.

· Assists with Learning Management System (LMS) administration, including uploading content, enrolling participants, and troubleshooting access issues.

· Serves as a point of contact for inquiries, ensuring timely and professional communication.

· Other duties as assigned.

Company DescriptionCross Catholic Outreach is a 501c3 Catholic relief and development ministry that provides food, shelter, medical care, water, education, self-help programs, care for orphans, and emergency relief to the poorest of the poor around the world in the name of Christ.

We mobilize the global Catholic Church to transform the poor and their communities materially and spiritually for the glory of Jesus Christ. Cross Catholic Outreach’s priority is to help “the poorest of the poor.” Our efforts reach those suffering extreme poverty in countries throughout the Caribbean, Africa, Asia, and Latin America.

Projects include relief for earthquake, flood, and tsunami victims, care and education for orphans and other vulnerable children, housing for the homeless, medicines and health care for the indigent, food for families suffering extreme malnutrition, and clean water for communities that have none, as well as micro-enterprise programs and other long-term development efforts to break the cycle of poverty.

In every case, our method of outreach is the same: Cross Catholic locates needy Catholic-based ministries serving the poor and distributes material aid through their existing programs. In this way, we can supply meaningful help where it is needed most. In all our work we remain dedicated in our service to the Lord as good stewards of His resources in every challenge we seek to overcome. We partner with Dioceses all over the world.

Company Description

Cross Catholic Outreach is a 501c3 Catholic relief and development ministry that provides food, shelter, medical care, water, education, self-help programs, care for orphans, and emergency relief to the poorest of the poor around the world in the name of Christ. \r\n\r\nWe mobilize the global Catholic Church to transform the poor and their communities materially and spiritually for the glory of Jesus Christ. Cross Catholic Outreach’s priority is to help “the poorest of the poor.” Our efforts reach those suffering extreme poverty in countries throughout the Caribbean, Africa, Asia, and Latin America.\r\n\r\nProjects include relief for earthquake, flood, and tsunami victims, care and education for orphans and other vulnerable children, housing for the homeless, medicines and health care for the indigent, food for families suffering extreme malnutrition, and clean water for communities that have none, as well as micro-enterprise programs and other long-term development efforts to break the cycle of poverty.\r\n\r\nIn every case, our method of outreach is the same: Cross Catholic locates needy Catholic-based ministries serving the poor and distributes material aid through their existing programs. In this way, we can supply meaningful help where it is needed most. In all our work we remain dedicated in our service to the Lord as good stewards of His resources in every challenge we seek to overcome. We partner with Dioceses all over the world.