Job Description
Are you someone who thrives on strategic challenges and is looking to grow within a global organization? This is your opportunity to join a company that values excellence, innovation, and meaningful impact.
We are seeking a highly qualified Executive Assistant to support our CEO/President, playing a key role in the strategic management of the company. This position requires sharp thinking, exceptional organizational skills, and a high level of professionalism.
Key Responsibilities:
- Manage the CEO’s calendar, coordinating meetings, appointments, travel, and events with accuracy and efficiency
- Serve as a liaison between the CEO and internal departments, clients, partners, and investors
- Prepare and review executive-level documents, presentations, and reports, ensuring quality and confidentiality;
- Organize domestic and international travel, including logistics, flights, accommodations, visas, and itineraries;
- Support board meetings by preparing agendas, materials, meeting minutes, and tracking follow-ups;
- Ensure the smooth flow of sensitive information and documents with discretion and professionalism;
- Assist with administrative tasks related to office operations and executive routines.
Skills & Competencies:
- Outstanding organizational skills, attention to detail, and ability to manage multiple priorities
- Clear, diplomatic, and effective communication—both written and verbal
- Trustworthy and discreet when handling confidential information
- Proactive mindset with strong problem-solving abilities
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and organizational tools (Outlook, calendars, etc.)
Requirements:
- Bachelor’s degree in Executive Assistance, Business Administration, Communications, or related fields
- Proven experience supporting C-level executives or senior leadership
- Fluency in English and Portuguese (Spanish is a plus)
- Experience in international corporate or high-level executive environments
- Residency in Miami or availability for full-time on-site work
- Valid U.S. visa or work authorization