Job Description
Job DescriptionJob Title: Purchasing Admin / BuyerJob Summary
The Purchasing Admin / Buyer is responsible for sourcing, negotiating, and purchasing goods and services required for company operations. This role ensures cost-effective procurement while maintaining quality standards, reliable supplier relationships, and timely delivery. The position also supports contract administration, record keeping, and market research to drive informed purchasing decisions.
Key Responsibilities
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Supplier Management:
Identify, evaluate, and develop strong working relationships with reliable suppliers to ensure consistent quality, pricing, and service. -
Procurement Activities:
Review purchase requisitions, prepare and issue RFPs/RFQs and bid documents, analyze supplier proposals, and recommend vendor selection. -
Negotiation:
Negotiate pricing, payment terms, delivery schedules, and service agreements to achieve best value for the organization. -
Order Processing:
Create, issue, and manage purchase orders; track shipments and follow up with suppliers to ensure on-time delivery. -
Cost Analysis:
Analyze pricing, financial data, and purchasing trends to identify cost-saving opportunities and support budget control. -
Contract Management:
Administer supplier contracts, monitor compliance with terms and conditions, and resolve discrepancies or disputes. -
Record Keeping:
Maintain accurate and up-to-date purchasing records, supplier files, contracts, and documentation in accordance with company policies. -
Market Research:
Monitor market conditions, industry trends, and new products to support strategic sourcing and continuous improvement.
Essential Skills & Qualifications
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Strong communication and negotiation skills
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Excellent analytical and problem-solving abilities
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High level of organization and effective time management
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Strong attention to detail and accuracy
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Computer proficiency, including purchasing and ERP software, spreadsheets, and standard office applications