Job Description
Job Description
We are seeking a highly motivated and detailed Accounting Coordinator to join our accounting team. You will ensure the accuracy of financial records, manage day-to-day accounts payable/receivable, light filing, administrative duties and support month-end closing procedures.
Key Responsibilities:
- Accounts Payable/Receivable: Process invoices, keep up with collecting payments from contractors, review, code incoming invoices, reconcile vendor statements and resolve discrepancies, schedule and process payments via check, ACH or Credit Card, and manage incoming payments from customers.
- Reconciliations & Record Keeping: Reconcile credit card accounts. Manage Margin reports for current jobs.
- Financial Support: Assist with month-end closing, budget preparation, and audit preparation.
- Communication: Serve as the main point of contact for vendor inquiries and internal departments. Effective verbal and written skills for vendor management.
- Timekeeping: Collecting and auditing employee timesheets, punches, and work hours, including tracking regular and overtime hours ensuring time is properly allocated.
- Documentation: Maintain accurate, organized digital and physical financial records, along with maintaining project documentation. Process Notice to owners and COI requests.
Qualifications:
- 2+ years of experience in an accounting or bookkeeping role.
- Well rounded in both Accounts Receivable and Accounts Payable
- Proficiency in accounting software (e.g., QuickBooks, Sage, ADP) and MS Excel, Smartsheet is a plus.
- Strong organizational skills and attention to detail.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Opportunity for professional growth in a collaborative environment.
- Palm Beach Iron Works, Inc., is an Equal Opportunity Employer.