Job Description
Job Description
Job Info: In-office, Full-Time (Monday–Friday, 40 hours/week)
Office Location: Miami Market Office (Located in Hollywood, FL)
Stan Weaver & Company, Inc. is a trusted leader in the air distribution industry, representing top manufacturers and supporting engineers and contractors across Florida. Our products help power the HVAC systems behind hospitals, schools, restaurants, office buildings, and more—and we’re proud to be part of the infrastructure that keeps these spaces comfortable and efficient.
We’re looking for a detail-oriented, proactive team player to join us as a Sales Assistant I. This is a great opportunity for someone who enjoys working in a fast-paced environment, wants to grow professionally, and is ready to learn the ins and outs of a specialized industry.
Skills You’ll Use and Develop in This Role
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Customer Service & Communication
- Respond to phone calls, emails, and in-person inquiries with professionalism and clarity
- Coordinate with manufacturers, freight companies, and customers to resolve shipment issues
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Organization & Document Management
- Prepare and send project documents like submittal coversheets and closeout packages
- Review manufacturer acknowledgements for accuracy
- File and manage project documentation efficiently
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Attention to Detail & Accuracy
- Verify order details and ensure documentation matches project requirements
- Provide accurate billing support with proof of delivery, packing lists, and bill of lading
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Technical & Software Proficiency
- Learn and use our internal software system (FACTS)
- Work with PDF forms and templates for document preparation
- Navigate Microsoft Office tools and online platforms confidently
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Inventory Awareness & Coordination
- Check and report on inventory levels
- Support the sales team with timely updates and logistics coordination
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Team Collaboration & Adaptability
- Work closely with Outside Salespersons and report to your Branch or Office Manager
- Attend training sessions, meetings, and webinars to build technical knowledge
- Step in to assist wherever needed to support the team and company goals
What You’ll Need
- High school diploma or equivalent
- Comfort with Microsoft Office, PDF editing, and internet navigation
- Strong attention to detail and time management
- Clear written and verbal communication skills (Spanish is a plus!)
- A willingness to learn and contribute to a team
What We Offer
- Health insurance
- Dental, life, and supplemental insurance options
- Paid time off
- 401(k) retirement plan
- A supportive team and opportunities to grow your career
Company DescriptionWith over 45 years in business, Stan Weaver & Company is a leading manufacturer’s representative with offices in Tampa, Orlando, Jacksonville, Miami, and Palm Beach. The company represents the leading manufacturers in the air distribution industry. Products are promoted to engineers and owners through our staff of engineers and sold to contractors through our experienced sales team.
Company Description
With over 45 years in business, Stan Weaver & Company is a leading manufacturer’s representative with offices in Tampa, Orlando, Jacksonville, Miami, and Palm Beach. The company represents the leading manufacturers in the air distribution industry. Products are promoted to engineers and owners through our staff of engineers and sold to contractors through our experienced sales team.