Accounts Payable & Staff Accountant

Job Description

Job Description

Employee is responsible for providing financial services to ensure efficient, timely, accurate day to day processing of vendor bills and payment accounts under his or her control and all otheraccounting functions in the Accounting Department. Processes include but not limited Parts Dept., billing, invoicing, logging, tracking, research, problem solving, QuickBook entries, reporting and reconciliations. Work is supervised by the CFO and is reviewed weekly to assure conformity with departmental policies and procedures.

Primary responsibilities

The duties of this job will include but are not limited to the following:

• Vendor set up in QuickBooks
• Vendor compliance (W9)
• Credit Card Reconciliation
• Review all invoices for appropriate documentation
• Data entry/coding of bills into QB
• Process Check Request & weekly ACH payments
• Audit and process credit card bills/receipts
• Vendor Audit
• Match invoices to checks
• 1099 Maintenance
• Subcontractor Billing
• Respond to all vendor inquiries and issues
• Maintain vendor files and documentation thoroughly and accurately.
• Reconcile vendor statements
• Assist with Fiscal quarterly and year end close
• Support location clerks in the process of vendor bills in QuickBooks
• Limited GL, Balance Sheet Reconciliation, and Journal Entry

Day Shift: 9-5:30 with half hour lunch break or 9 - 6pm with one hour lunch break.
40 hours