Job Description
Job Description
Spectrum Medical Partners is seeking an energetic, organized, and self-motivated Office Administrative Assistant to support daily operations at our corporate headquarters. This individual will serve as a key point of contact for staff and visitors, assist leadership with administrative needs, and help create a welcoming, professional, and engaging office environment.
The ideal candidate is a go-getter who thrives in a dynamic environment, takes initiative, thinks outside the box, and enjoys creating a positive experience for both employees and guests.
Details: $18.00 – $22.00 per hour; in-person role located in Lake Mary, FL; Mon-Friday 9a-5:30pm
Key Responsibilities
Front Office & Administrative Support
- Serve as the first point of contact for visitors and incoming calls, delivering friendly, professional service.
- Support administrative leaders and corporate departments with scheduling, correspondence, filing, and project coordination.
- Manage the corporate calendar and assist with meeting logistics, room reservations, and event planning.
- Help welcome new hires on orientation day — greeting them, preparing materials, and coordinating with HR to ensure a warm welcome.
- Maintain office supplies, organization, and cleanliness of shared spaces (conference rooms, break areas, etc.).
- Prepare internal communications, forms, and documents as needed.
Event & Culture Support
- Assist with planning and executing orientation lunches, celebrations, and engagement initiatives.
- Collaborate with HR to design visually appealing flyers, announcements, and business cards etc using Canva.
- Support company-wide activities that build culture, recognition, and community involvement.
Technical & Administrative Skills
- Maintain and update spreadsheets, reports, and tracking documents in Microsoft Excel.
- Schedule and coordinate meetings using Outlook and manage shared calendars.
- Create and proofread documents, presentations, and communications.
- Other duties as assigned.
Qualifications
- Minimum 2–3 years of experience in an administrative, front office, or office coordinator role (corporate or healthcare environment preferred).
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience using Canva or similar design tools (required).
- Excellent verbal and written communication skills.
- Strong organization, multitasking, and follow-through abilities.
- Energetic, approachable, and professional demeanor with a customer service mindset.
- Able to work independently with minimal supervision and anticipate team needs.
- Comfortable managing confidential information with discretion and integrity.
Attributes for Success
- A self-starter who takes initiative and ownership of tasks.
- Creative and resourceful, able to find new ways to solve problems and streamline processes.
- Team-oriented with a can-do attitude and strong interpersonal skills.
- Enjoys supporting others and creating a positive, polished office experience.
Why Join Spectrum Medical Partners?
At Spectrum, you’ll be part of a collaborative, people-focused environment that values innovation, communication, and teamwork. We take pride in delivering excellent service — not only to our patients but to each other. If you’re looking for a role where your creativity, energy, and initiative make a real impact, we’d love to meet you.