Job Description
Job Description
The Administrative Assistant provides comprehensive administrative and customer service support to the management office. This role is responsible for handling incoming calls, assisting walk-in clients, processing tenant evaluations, managing access systems, and maintaining accurate records related to work orders, violations, and ARB applications. The ideal candidate will be detail-oriented, organized, and possess excellent communication and multitasking skills.
Key Responsibilities:
- Answer and direct incoming phone calls professionally and efficiently.
- Greet and assist walk-ins regarding access items such as clickers, stickers, fobs, and keys.
- Provide general information and assistance to residents, vendors, and visitors.
- Maintain organized records of tenant evaluations, work orders, violations, and ARB (Architectural Review Board) submissions.
- Prepare and process correspondence, notices, and reports as needed.
- Assist with scheduling appointments, meetings, and inspections.
- Program and maintain gate access systems and databases.
- Issue and track access devices (fobs, stickers, clickers, etc.) for residents and vendors.
- Receive, log, and assign work orders to appropriate personnel or vendors.
- Follow up on pending work orders to ensure timely completion.
- Assist in monitoring and processing community violations and related communications.
- Support ARB submissions by receiving applications, verifying completeness, and updating status logs.
Schedule: Part-Time Mon-Thur 8am-2pm 24hrs a week
Pay Rate: Up to $24 DOE
PLEASE DO NOT APPLY FOR THIS POSITION IF YOU LIVE MORE THAN 30 MINUTES FROM THE DELRAY AREA!