Job Description
Job Description
Job description:
Sarasota Firm specializing in Immigration seeks a full-time Bilingual Receptionist (Spanish/English). Please do not apply if you are not bilingual.
Duties Include:
- Ensure a warm and welcoming reception for employees, clients, and visitors at the front desk.
- Call client leads and schedule appointments
- Manage incoming phone calls and emails, ensuring important information reaches the appropriate recipients promptly.
- Confirming and Rescheduling Appts
- Create Client file on Case Management System as well as a Physical File
- Making outbound calls to clients and updating information into system.
- Assist team members with administrative tasks such as data entry/ creation of templates, paperwork, photocopying, scanning, and processing faxes as needed.
- Handle incoming and outgoing mail as well as any deliveries efficiently.
- Communicate vital information or directions to the relevant individuals or teams effectively.
- Client intake
- Ordering office supplies/ Run Errands as needed.
- Demonstrate the ability to work under pressure, meet deadlines, and prioritize tasks efficiently
- Must be extremely organized.
Requirements:
- High School Diploma/GED Required
- Receptionist experience preferred not required.
- The ideal candidate must be proficient in Microsoft office (Word, Excel, Powerpoint, Outlook, etc.)
- Prior experience working within a law firm preferred but not required.
- Fluent Spanish is a REQUIREMENT
Monday- Thursday 9:00am-5:30pm at the office. Friday-Remote