Job Description
Job Description
Office Assistant/ Bookkeeper – Residential Building (Tops & Enumerate Experience Required)
We are looking for a detail-oriented and organized Office Assistant to support the daily administrative and financial operations of our residential building management office. The ideal candidate has hands-on experience using Tops and Enumerate property management software, as well as a strong background in accounts receivable, accounts payable, and collections.
Key Responsibilities
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Process accounts receivable: post payments, track delinquencies, prepare resident statements, and support collection efforts
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Handle accounts payable: enter invoices, verify vendor statements, prepare payments, and maintain accurate financial records
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Use Tops and Enumerate software for data entry, reporting, resident account management, and financial tracking
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Assist in preparing monthly financial reports and documentation
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Communicate professionally with residents, vendors, and management via phone, email, and in person
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Uphold confidentiality and accuracy in all financial and resident-related matters
Qualifications
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Required: Experience using Tops and/or Enumerate property management software
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Required: Strong understanding of accounts receivable, accounts payable, and collections processes
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Prior experience working in property management, residential buildings, or a similar administrative role preferred
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Proficiency in Microsoft Office (Excel, Word, Outlook)
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Excellent communication skills—both written and verbal
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Strong organizational skills and attention to detail
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Ability to work independently, manage multiple tasks, and meet deadlines
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Professional, courteous demeanor when interacting with residents and vendors
Schedule & Compensation
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Full-time position (Monday–Friday schedule)
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Competitive compensation based on experience